Students are expected to be familiar with the policies found below, in any supplements and any subsequent updates. These policies are subject to change without notice, obligation or liability. By enrolling at NMC, students agree to accept and abide by the terms stated in these institutional policies. Any changes also apply to currently matriculated students. Updates, notifications, and changes to these policies can be found here.
Students must also familiarize themselves with and agree to accept and abide by the terms stated in the Student Housing Handbook (as applicable), Financial Aid policies & procedures (as applicable), and the handbook for the program in which you they enrolled.
Air Force ROTC
The Air Force ROTC program, hosted through the University of Nebraska-Omaha, is open to both men and women and is designed to develop the skills and attitudes vital to the career professional Air Force officer. Upon successful completion of the Air Force ROTC program and graduation from the College, cadets are commissioned Second Lieutenants, USAF. Instruction includes a two-year basic course (General Military Course-GMC) and a two-year advanced course (Professional Officer Course-POC). To enroll in the POC course, applicants must complete either the college GMC program or an extended Field Training (FT) program at an Air Force base. A number of Air Force ROTC college scholarships are available to outstanding cadets.
Aerospace Studies, on all levels, are presented to Air Force ROTC students as professional courses, designed to enrich their overall academic experience in the College. The academic curriculum of Air Force ROTC consists of two distinct general courses:
The General Military Course is a continuing freshman-sophomore course of two academic years. The Professional Officer Course is a junior-senior graduate course of two academic years. Air Force ROTC leadership laboratory activities, which are a part of each course, offer students many opportunities for practical leadership training. The GMC curriculum emphasizes the potential of aerospace power. Courses are designed to acquaint the student with aerospace power and the Air Force mission in support of our national defense. The courses are open to all full-time College students. Textbooks and uniforms are furnished at government expense. All students are provided leadership experience through participation in leadership laboratory activities. The courses include voluntary trips to various Air Force installations throughout the United States. Students enrolled in GMC courses are not in the military service and assume no military obligation. Students with prior military service or high school ROTC experience may receive credit for portions of the GMC program
The POC curriculum emphasizes communicative skills, civil-military relations, leadership, human relations, problem solving, and decision making. Courses are open to students who have completed the GMC program. Students not enrolled in the GMC program should contact Air Force ROTC as soon as possible to be eligible for the fall semester. POC cadets enlist in the Air Force Reserve and manage all leadership laboratory activities.
For complete information on the Air Force ROTC program, contact the Professor of Aerospace Studies (PAS), 402-554-2318. You can also visit their website: http://www.unomaha.edu/afrotc/
Updated: July 2015Air Force ROTC Policy PDF
Campus Security Information
All campus safety and health policies are located on the web at www.methodistcollege.edu/about/policies-and-guidelines/campus-safety. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, formerly the Crime Awareness and Campus Security Act of 1990, Nebraska Methodist College provides information related to crime statistics and policies concerning campus security to current students, employees and applicants for enrollment and employment.
Crime Statistic Reporting
Crime statistics provided in Nebraska Methodist College's Annual Security Report are based upon incidents reported by campus security authorities and local police agencies. NMC annually reports statistics for the three most recent calendar years concerning the occurrence on campus, in or on non-campus buildings or property, and on public property (as those terms are defined and interpreted for purposes of the Clery Act) for occurrences of murder, manslaughter, sexual misconduct, including, (forcible and non-forcible) sexual assault, domestic violence, dating violence and stalking, robbery, arson, aggravated assault, burglary, and motor vehicle theft; statistics on arrests for violations of liquor or drug abuse as well as weapons possession violations; disciplinary referrals for liquor, drug and weapons violations; and statistics on Hate Crimes that are reported to local police agencies or to campus security authorities.
The Methodist Health System Security Department in consultation with the NMC Education Compliance Director will make the determination as to whether a reportable offense has occurred. These reports will be compiled to prepare the annual Campus Crime and Security Survey for submission to the United State Department of Education, Office of Postsecondary Education. This report will be made available to the public by October 1st of each year. This report will be posted to the NMC website for viewing.
A daily summary of all criminal activity is available to the general public by the Methodist Health System Security Department (Incident Reports). All crimes reported to campus security are posted to the crime log within two (2) business days of the report unless the disclosure is prohibited by law or would jeopardize the confidentiality of the victim. Campus security may also withhold information from the crime log when there is clear and convincing evidence that the release of the information would jeopardize an ongoing criminal investigation or the safety of an individual; cause a suspect to flee or evade detection; or result in the destruction of evidence.
Blue Light System
The Blue Light System enables immediate access to assistance in the event of an emergency. There are four blue light stations within the parking lots of the Josie Harper Campus. The stations are easily located by finding the blue lights attached to various parking lot lights.
The station locations are as follows:
South parking lot
West parking lot (back of Riley-Leinart Center)
North parking lot - west end (near north door of Clark Center)
North parking lot - northeast end (far corner)
In addition, there are 5 blue light stations within the parking lots of Josie's Village. The station locations are as follows:
South parking lot near the stairs
North side of the parking island entering the A-B building (buildings #563 & #567)
South side of the clubhouse
Parking lot island outside the main entry to the E building (building #564)
Parking lot island outside the main entry - north of building F (building #628)
In the event of an emergency, press the button on the call box (also attached to the respective parking lot light pole). Once this button is pressed, the caller will be connected to the Security Department.
Blue lights are to be used for life-threatening emergency situations only.
Updated: July 2015Campus Safety Information PDF
College Delay and Closure Policy
Below are Nebraska Methodist College's policies and procedures related to adverse weather, utilities failure, and other emergencies and the announcement of class delays or cancellation. Students, faculty and staff are encouraged to review the policies and procedures before the onset of adverse weather, utilities failure, and other emergencies in order to be familiar with how the College operates in the event of inclement weather and where to go for announcements concerning class delay or cancellation.
Nebraska Methodist College primarily serves students in the greater Omaha area, but also has many students throughout Nebraska and nationwide online. Because of this geographical diversity it is impossible for the College to make effective emergency closure decisions for all geographic areas reached by the College. The College will be as comprehensive as possible when making announcements concerning emergencies, but the ultimate decision for safety rests with the individual student, faculty or staff member. If the adverse weather, utilities failure or other emergency, which has caused the College to close or delay opening, you are expected to work or attend clinical as normally scheduled. If necessary, students please contact your clinical instructor or coordinator for further instructions.
Nebraska Methodist College expects to remain open and conduct on-ground and off-campus classes according to the regular schedule. Even if public schools are closed, the College will likely remain open. Therefore, please plan accordingly. Faculty and staff are to report to the College or clinical site when able, but the ultimate decision concerning personal safety in adverse weather is the responsibility of the individual. Students, faculty, and staff should take normal precautions regarding their ability to travel safely to the campus, clinical site, or college-related function.
Policy and Procedure:
When adverse weather, utilities failure, or other emergencies exist, the decision to alter class schedules or College operations will be made by the College President or the President's designee. The College announces delays and closings by 5:00 a.m. whenever possible. In the event that inclement weather, utilities failure, or emergency exists, one of three options may be invoked: 1) Two-Hour Delay, 2) Classes Cancelled or 3) College Closed-Only Essential Personnel Report.
It is the responsibility of each individual to learn about announcements of closing or delays when adverse weather, utilities failure, or other emergencies exist. Delays and closings will be communicated by e2Campus, the "College Hot Line" voice mail at (402) 354-7222; local radio and TV stations may also be notified of the event and may broadcast the news of the College closing. Students are not to report to the College if it is declared closed, as college closure includes all day and evening ground-based classes, clinical, and laboratory sessions for the calendar day. Departmental and program guidelines apply to specific clinical attendance. Refer to the emergency communication plan on the College website www.methodistcollege.edu and program handbooks for more information.
1. Two-Hour Delay
To further clarify, College delays and closings reported by the local radio and TV stations are submitted through systems where the only options are "two-hour delay" or "closed". A two-hour delay is interpreted as 10:00 a.m. since the College officially opens for business at 8:00 a.m. However, administrative personnel are aware that there are early clinical start times for nursing and health professions programs and as well as some 7:00 a.m. classes. Please verify exact start times with your instructors.
For a two-hour delayed start at 10:00 a.m., please report to wherever you normally would be at 10:00 a.m. that day - even if that is in the middle of a class with a 9:30 start time. Please note, only classes that end before 10:00 a.m. are cancelled entirely.
Delays for any evening classes or events will be announced by 4:00 p.m. on the day of the classes.
Commuters, particularly those commuting from outlying areas, should exercise personal judgment concerning road conditions regardless of College announcements.
2. Classes Cancelled
When the College is affected by adverse weather, utilities failure or other emergencies, classes may be cancelled. Classes cancelled means that all classes for students and faculty are cancelled, including evening classes and College-sponsored activities. College personnel, including faculty and staff, should report as normally scheduled. However, commuters, particularly those commuting from outlying areas, should exercise personal judgment concerning road conditions regardless of College announcements and communicate with their supervisor.
For clinical, students are to follow guidelines within their program handbook. If the clinical experience is supervised by a College faculty clinical instructor, your clinical is cancelled. If the clinical is supervised by a preceptor associated with the clinical facility, and not College faculty, you are allowed to attend clinical with permission from your clinical coordinator and the clinical site and at your discretion for safely traveling to and from the clinical site.
Please note, employees and students who work or attend clinical in locations not affected by the adverse weather, utilities failure, or other emergency, which has caused the College to close or delay opening, are expected to work or attend clinical as normally scheduled. Employees contact your program supervisor for further instructions. Students contact your clinical coordinator for further instructions.
Missed work due to extreme travel hazards:
College employees are to report to the College or clinical site when able, but the ultimate decision concerning personal safety in adverse weather is the responsibility of the individual. According to the Methodist Health System Paid Time Off policy, employees are encouraged to accumulate and save some PTO in the event of an unexpected absence. If adverse weather conditions create extreme travel hazards for employees traveling to or from the workplace, the employees should make every effort to notify their departmental supervisor. If the employee is unable to make it into work, the advance notice requirements for use of time off will be waived.
Non-exempt employees (Hourly):
Non-exempt employee status is based on the employee's position and communicated to an employee at the time of hire. Non-exempt employee status means that the employee is subject to state and federal wage and hour laws. If the College has cancelled classes, but administrative operations run as scheduled employees are expected to make reasonable effort to maintain their regular work schedules, but are advised to avoid undue risks in traveling. If the non-exempt employee is unable to make it to work, the non-exempt employee at their option may:
- Take an absence of less than four hours as PTO or without pay;
- Take an absence of an entire shift of four hours or more as accumulated PTO. However, worked hours plus PTO taken, should not exceed the employee's weekly scheduled hours for the position in which the PTO is used; or
- With supervisory approval, make up the work on an hour-for-hour basis during the same week so that the employee will not suffer loss of pay.
Exempt employees (Salaried):
Exempt employee status is based on the employee's position and communicated to an employee at the time of hire. Exempt employee status means that the employee is exempt from certain state or federal wage and hour laws. If the College has cancelled classes, but administrative operations run as scheduled employees are expected to make reasonable effort to maintain their regular work schedules, but are advised to avoid undue risks in traveling. If the exempt employee is unable to make it to work, the exempt employee may:
- Take absences of less than four hours as PTO (if available);
- Charge absences of four or more hours to available PTO; or
- With supervisor approval, work from home. No salary reductions will be made for any absence of less than one day, unless the absence meets the criteria for Family Medical Leave. (See MHS Family Medical Leave policy.)
Nebraska Methodist College defines a faculty member as a non-classified employee of an institution of higher education. Faculty employee status is communicated to an employee at the time of hire. If the College has cancelled classes, but administrative operations run as scheduled, faculty are expected to make reasonable effort to maintain their regular work schedules, but are advised to avoid undue risks in traveling. If the faculty employee is unable to make it to work, the faculty employee may work from home with approval from their supervisor.
3. College Closed-Only Essential Personnel Report:
In extremely rare cases, the College will officially close due to adverse weather, utilities failure or other emergencies. When the College is officially closed, all classes are cancelled and administrative operations of the College are also suspended. For the College to officially close conditions at the College and/or immediate surrounding areas are extremely dangerous or the College is in a non-functioning condition. Such closings may be for an entire or partial day/evening.
On those days when the College is officially closed, only essential personnel will report for work. Non-emergency College personnel are not required to report to work. Essential personnel are those needed to maintain College and student safety and security and different emergencies may require different personnel. Some employees due to the nature of their jobs and/or area of expertise will be designated essential personnel and will be identified as such by a Vice President.
Non-exempt employees not deemed essential personnel at their option may either be absent without pay, use accrued PTO, or with supervisory approval, the work may be made up on an hour-for-hour basis during the same week so that the employee will not suffer loss of pay. Because of state and federal wage and hour laws, non-exempt employees are not to work from home. Exempt employees not deemed essential personnel may use either accrued PTO, or with supervisor approval, work from home. Faculty not deemed essential personnel may work from home with approval from their supervisor.
Updated April 2016College Delay and Closure Policy PDF
Concerns and Complaints
Students, faculty, staff, and visitors Nebraska Methodist College can pursue dialogue with the College about concerns or complaints by filing a report at https://publicdocs.maxient.com/reportingform.php?MethodistCollege&layout_id=1.
External constituents with concerns or complaints against the College may also call (402) 354-7000. The receptionist will direct the concerned party to the appropriate administrator. The administrator taking responsibility for the concern will record the nature of the concern and also record any actions taken by the College to address the concern.
Below please find contact information for filing complaints with Nebraska Methodist College's accreditor or state approval agency:
To file a complaint with Nebraska Methodist College's accreditor, The Higher Learning Commission, please see the information located at the following link: https://www.hlcommission.org/HLC-Institutions/complaints.html.
To file a complaint with the State of Nebraska approval agency, Coordinating Commission for Postsecondary Education, or other relevant State of Nebraska officials or agencies, please see the information located at the following link:
Please note that the Commission cannot, by law, review complaints related to course grades, academic sanctions, or discipline/conduct matters.
Updated: January 2016Concerns and Complaints Policy PDF
Conference/Business Travel Expense Policy and Checklist
Nebraska Methodist College expenditures for conference/business travel and/or entertainment must occur in furtherance of College mission, and a business purpose must exist for each instance of expenditure. Each person responsible for making decisions concerning these expenditures should always ask, first and foremost, whether an expense represents a worthy use of College funds. This policy is a supplement to the MHS Travel and Business Expense policy and applies to all conference/business travel and/or entertainment expenses incurred on the College's behalf and paid for with College funds.
1. Complete the REQUEST TO ATTEND CONFERENCE/BUSINESS TRAVEL AUTHORIZATION FORM (attached). Attach the promotional information about the conference to the form for reference.
2. Submit the form for approval signatures from your DEAN/DIRECTOR/SUPERVISOR and VICE PRESIDENT. When the form is complete with signatures, turn the form and conference promotional information to the Administrative Support Manager, Academic Affairs-Felicia Dailey.
3. Administrative Support Manager will complete conference registration and/or airfare, hotel, or car reservations (rental car or fleet car) payment for your business travel. OR
4. If you choose to complete the conference registration and/or airfare, hotel, or car reservations on your own using your own method of payment, the following guidelines apply:
Conference registration fee:
- Pay with your own credit card and seek reimbursement after travel is completed on a Weekly Expense Report or
- Complete a Check Request along with approved conference request form and conference promotional information. Submit to Accounts Payable, location "G". Report payment on Weekly Expense Report upon return. The "Please Issue Check To" area should be made out with the name and address of the organization. Follow up to make sure you receive confirmation of your registration prior to making travel arrangements.
Airfare: All employees should travel on the least expensive airfare available, consistent with the time frame and purpose of the travel.
- Travel to locations of less than 150 miles should generally be done by automobile.
- Upgrade charges for air travel (i.e seat/cabin upgrades, early boarding, etc.) will not be reimbursed.
- Traveler may retain airline frequent flyer program benefits, however participation in these programs must not influence flight selection that would result in incremental cost to the College beyond the lowest available airfare.
- Only one bag per traveler will be reimbursed at the stated airline fee. Traveler will need to obtain a receipt for the fee because it is collected at the airport. Travelers will not be reimbursed for fees associated with overweight baggage.
- Ultimate responsibility for retrieving and compensating lost baggage lies with the airlines. The College will not reimburse travelers for personal items lost while traveling on business.
- Traveler may volunteer for denied boarding compensation only if the delay in their trip will not result in any interruption of business or any additional costs to the College.
Lodging: Make lodging reservation and provide the Administrative Support Manager the confirmation documentation. Such expenses should be reasonable, economical accommodations and must be supported by an original, itemized hotel/motel receipt or invoice. The traveler's personal charge card statement will not be acceptable and will not serve as sufficient documentation for reimbursement. Traveler may retain rewards from frequent guest rewards programs for personal use, however participation in these programs must not influence hotel selection that would result in incremental cost beyond the preferred rate. No "deluxe" or "luxury" room rate expenses will be reimbursed.
Rental Car: Rental car may be used when other means of transportation are unavailable, more costly, or impractical, but should be used only with regard to the business need rather than personal convenience. Do not purchase the additional liability insurance and optional physical damage insurance from the rental car agency. When an employee travels for business purposes, the liability and physical damage insurance is covered by MHS. An economy or compact size car should be rented.
Fleet Car: Automobiles may be available for use by employees traveling on College business. See Felicia Dailey and/or the MHS Travel and Business Expense Policy for MHS fleet car procedures.
5. Visas, Passports, Vaccinations, Prophylactic Prescription Medications: Fees for visas, passports, vaccinations, and prophylactic prescription medications are allowable when they are a specific and necessary condition of fulfilling a work assignment on behalf of the College. For example, if foreign travel is authorized as part of a sponsored program budget, and a visa is necessary for travel, this is allowable.
6. Upon return from business travel, complete a Weekly Expense Report (attached). List expenses you need reimbursed, i.e. hotel, shuttles, parking, etc. Also, include any items prepaid by the College such as airfare, conference registration fee, etc. Attach original, itemized receipts and documentation for all expenses.
7. What is a RECEIPT? Original, itemized receipts are required for all claims for reimbursement. The traveler's charge card receipt/statement alone will not be acceptable. For example:
- Meal receipts must include location, date, time, items ordered, and number of people served and names of people served.
- Hotel receipts must be itemized as the College will not reimburse for personal expenses.
- Airfare receipts must include the itinerary and amount.
- Lost or misplaced receipts, illegible receipts, or incomplete receipts are the responsibility of the traveler. Reimbursement will not be made until all deficiencies are corrected. Credit card charges may be charged back to the traveler if MHS Accounts Payable deems receipts unacceptable.
8. What is a NON-REIMBURSABLE EXPENSE? Those expenses that exceed reasonableness or are not appropriately documented will not be reimbursed in accordance with this or the MHS Travel/Business Expense policy. Expenses that are non-reimbursable include, but are not limited to:
- Travel insurance
- Airline ticket upgrades or early boarding
- "Deluxe" or "Luxury" Room Rates
- Membership dues at any country club, private club, athletic club, golf club, tennis club or similar recreational organization
- Car washes for personal vehicles
- Traffic and parking violations
- In-room movie rentals
- Babysitting fees and kennel costs for pets
- Valet or laundry services
- Doctor bills or other medical services
- Spa, exercise, or massage service
9. Meals: Reimbursable meal allowance for all NMC employees while on an overnight or out-of-town business travel for more than one day is $25 per day. Alcoholic beverages of any kind, whether purchased with meals or separately, will not be reimbursed. A reasonable tip is an authorized expense. Excessive tipping is considered a personal expense and will not be reimbursed.
10. Taxi, Shuttle, Other Ground Transportation Services: Travel to and from airports should be made by the most reasonable cost effective mode of travel. Employees traveling to the same location should share ground transportation to and from the airport whenever possible.
11. Parking and Tolls: Parking and toll expenses incurred while traveling on business will be reimbursed. Parking tickets, fines, car washes, or valet services will not be reimbursed. On airport parking is permitted for short business trips. For extended trips, travelers should consider off-airport facilities.
12. Personal Automobile: Employees are compensated for use of personal cars when on business and mileage will be reimbursed at the currently approved IRS rate per mile. Mileage must be recorded on a Request for Mileage Reimbursement Form.
- Mileage is not reimbursed for travel between home and designated work site.
- Mileage may be eligible for reimbursement for travel from home to a location other than their worksite that exceeds normal mileage to their designated work site. Eligible reimbursable amount would be the difference in mileage. Mileage from the other location to their designated worksite is reimbursable.
- Travel between airport and employee's home can be made by taxi or personal car. Mileage is reimbursable if using personal car.
- Drivers must have accident/liability insurance. If you are involved in an accident in your personal automobile, your insurance will provide primary coverage.
- Weekly Expense Reports are used for mileage reimbursements for periods of one week or less. Attach a Request for Mileage Reimbursement to the Weekly Expense Report for obtaining mileage expense reimbursement for periods of more than one week.
Monitoring and Auditing: The authorizing supervisor must ensure supporting and substantiating documentation is appropriately attached and expenditures are in agreement with this and the MHS Travel/Business Expense Policy before authorization and reimbursement will occur. The authorizing supervisor must review the expense report for appropriateness. Conference and travel expenses may not be reimbursed through Petty Cash. Periodic reviews of conference/business travel expenditures will be conducted to ascertain whether payments made for the travel were made in accordance with this and the MHS Travel/Business Expense Policy. All significant deviations must be investigated and reported to the next level of management and the Education Compliance Director.
The following forms are to be used in conjunction with this policy:
- Conference/Business Travel Checklist
- Request to Attend Conference/Business Travel Authorization Form
- Weekly Expense Report
- Request for Mileage Reimbursement Form
Updated: January 2017Concerns and Complaints Policy PDF
The federal Copyright Law requires all members of the NMC community, including faculty, staff, students, volunteers, and patrons to respect the proprietary rights of owners of copyrights and refrain from actions that constitute an infringement of copyright or other proprietary rights.
Because of advances in technology and ease to copy, transmit, distribute, adapt, display, or perform copyrighted works, individuals must increasingly be aware of various copyright implications when using a wide range of materials and devices. Copyright violations related to printed materials, materials in digital format, audio and video recordings, music, Internet transmissions, computer programs and databases, or any other types of materials create potential legal liability for NMC and the individuals involved.
Faculty members, staff and other employees who willfully disregard the Copyright Policy place themselves individually at risk of legal action. In such cases, NMC may refuse to defend the employee in the court suit and in these suits personal liability may be incurred by the employee or student. Students who violate the Copyright Policy are also at risk of violating the NMC Code of Conduct, which may result in dismissal from NMC and employees may be at risk of termination.
Updated: September 2015
Emotional Support Animal Policy
Nebraska Methodist College (NMC) is committed to reasonably accommodating persons with disabilities who require the assistance of therapy/emotional support animals; however, NMC is also mindful of the health and safety concern of the campus community. Thus, NMC must take into account both the needs of the individual with the disability and also the potential impact of such animals on others within the College community.
Definition of Therapy/Emotional Support Animal
For the purpose of this policy, comfort and therapeutic companion animals will be referred to as emotional support animals. This policy does not address service animals. The emotional support animal's primary purpose is to provide therapeutic benefit such as to mitigate or alleviate one or more identified effects of a person's mental or psychiatric disability.
Guidelines and Requirements
NMC's campus housing, as stated in the Pet policy, the Campus Housing Agreement, and Campus Housing Handbook, is pet-free. A pet is an animal kept for ordinary use and companionship. A pet is not considered a service animal or emotional support animal, and therefore, it is not covered by this policy. Residents are not permitted to keep pets on NMC property or in campus housing.
In compliance with Fair Housing Act, exceptions to NMC's pet policy are permissible. U.S. Department of Housing and Urban Development (HUD) and Fair Housing regulations provide that emotional support animals be considered a reasonable accommodation in campus housing. HUD/Fair Housing regulations only apply to housing facilities, thus animals are only allowed in the resident's room and are not allowed in any other area of campus housing or elsewhere on campus. The animal's behavior may not create unreasonable disruptions to the residential community at any time and the animal's behavior must be congruent to reasonable standards of well-behaved animals relating to behavior, noise, odor, and waste. Excessive disruption, as determined by residential staff and/or Executive Director of Operations, is grounds for contractual termination and immediate animal removal.
For an emotional support animal to be considered a reasonable accommodation the resident must first contact the NMC's Executive Director of Operations and provide the following documentation:
The existence of a disability
A relationship between the disability and the relief the animal provides
The animal is necessary in order for the resident to use and enjoy an on-campus residence
Documenting this need requires documentation from a treating medical or mental health provider (not related to the student) certifying that the emotional support animal is part of a prescribed treatment plan for the disabling condition and alleviates symptoms or effects of a disability. After providing the necessary documentation to the Executive Director of Operations, the Director of Education Compliance will determine whether or not the request will be granted. Documentation must be submitted and approved prior to bring the animal to campus. Animals living on-campus in violation of the pet policy may not remain on-campus pending review and determination of an emotional support animal request.
To view or print the Contractual Agreement for Emotional Support Animals, please click the attached PDF.
Updated: March 2015Emotional Support Animal Policy PDF
7/2013; 7/2015; 7/2017
Title IX-Sexual Misconduct Policy
To communicate the College's commitment and goals toward equal opportunity for students and employees.
Facility Rental Policy
All functions are scheduled on a reservation basis. For reservations and information, contact Jami Tamblyn at (402) 354-6531 or email@example.com.
Reservations are taken on a first come, first serve basis.
Cancellation must be made at least two (2) weeks prior to date of reservation. Renter forfeits the rental fee in the event a cancellation notification is made less than two (2) weeks prior to the scheduled event.
There is a rental charge for the use of NMC and Alumni facilities listed below. Charges beyond the basic hourly, half day or full day rate will be made when additional security, janitorial service or other special services or equipment are required. NMC students, employees and alumni receive a 50% discount on rental charges. The employee and alumni rental charge discount does not apply to charges beyond the basic rate including charges for additional security, janitorial service or other special services or equipment. Any exceptions must have NMC Vice President or President approval.
Each renter shall be responsible for all damages, misuse, theft or misappropriation of and to the building, the leased premises, the furnishings and the equipment due to its activities or those of people attending its function.
Groups using NMC and/or Alumni facilities are responsible for restoring the facilities to its original condition immediately upon termination of an event or function including but not limited to, garbage, dishes, kitchen area, tables, chairs, etc. unless prior arrangements have been made in advance. Otherwise, a $150.00 cleaning fee may apply.
Decorations are permitted on tabletops or as portable displays only. No decorations may be attached to the floors, walls or ceiling of the facilities. The use of candles or any open flame is prohibited.
NMC, Methodist Health System, Inc. and their officers, directors, employees and agents are not responsible for lost, stolen and/or damaged equipment or personal belongings brought into the facilities by any group or its participants using the facilities or for activities at their functions. Accordingly, groups using NMC facilities will indemnify and hold harmless NMC, Methodist Health System, Inc. and their officers, directors, employees and agents against any and all claims, liabilities, costs, and expenses, including attorney fees and court costs, concerning lost, damaged or stolen property, or personal injuries, death, arising out of the activities of such groups or their participants using the NMC and Alumni facilities.
Updated: September 2015
Family Educational Rights and Privacy Act (FERPA)
Nebraska Methodist College (NMC) recognizes that the protection of the rights of persons requires adherence to clearly formulated institutional policies governing the maintenance of student records. As provided more fully below, the privacy and confidentiality of all student records shall be preserved. Officers of administration, members of the faculty and staff of the College are morally bound to respect the rights of a student to good reputation and privacy by holding in confidence information they acquire in the course of their work.
Student: any individual who is or has been in attendance at NMC and about whom the institution maintains education records. Eligible students are those who are 18 years of age or older. This definition does not include applicants to NMC.
Disclosure: to permit access to education records or the personally identifiable information in the records by any means, including oral, written, or electronic means.
Personally identifiable information: student's name, parent and family member names, address of student and parent or family members, a personal identifier such as social security number or student number, a list of personal characteristics or other information which would make the student's identity easily traceable.
Directory information: information contained in education records which would not generally be considered harmful or an invasion of privacy if released. Examples of the types of information your institution might designate include: Student - name, local and home address, local and home telephone number, electronic mail address, date and place of birth, major field of study, class standing, participation in recognized activities and sports, weight and height of athletes, dates of attendance, degrees, honors, and awards received, the most recent previous educational institution attended, status as a student employee, and photographs of the student.
Education records: any records (in handwriting, print, tapes, film, computer or other medium) maintained by NMC or an agent of the College which are directly related to a student except:
- A personal record kept by a faculty or staff member if it is kept in the sole possession of the maker of the record, is not accessible or revealed to any other person except a temporary substitute for the maker of the record and is not used for purposes other than a memory or reference tool.
- Records created and maintained by NMC security for law enforcement purposes.
- An employment record of an individual whose employment is not contingent on the fact that he or she is a student.
- Records made or maintained by a physician, psychiatrist, psychologist or other recognized professional or paraprofessional if the records are used only for treatment of a student and made available only to those persons providing the treatment.
- Alumni records which contain information about a student after he or she is no longer in attendance at the College and which do not relate to the person as a student.
Notification of Student Rights
The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. (An eligible student under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) These rights include:
- The right to inspect and review the student's education records within 45 days after the day Nebraska Methodist College (School) receives a request for access. A student should submit to the registrar, dean, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the student believes is inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA.
A student who wishes to ask the school to amend a record should write the school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
If the school decides not to amend the record as requested, the school will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
The school discloses education records without a student's prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by Nebraska Methodist College in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of Nebraska Methodist College who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for Nebraska Methodist College.
Upon request, Nebraska Methodist College also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Nebraska Methodist College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
FERPA permits the disclosure of PII from students' education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student -
- To other school officials, including teachers, within Nebraska Methodist College whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
- To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student's enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
- To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the university's State-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
- In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
- To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
- To accrediting organizations to carry out their accrediting functions. ((§99.31(a)(7))
- To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
- To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
- To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))
- Information the school has designated as directory information under §99.37. (§99.31(a)(11))
- To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(a)(13))
- To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school's rules or policies with respect to the allegation made against him or her. (§99.31(a)(14))
- To parents of a student regarding the student's violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21. (§99.31(a)(15))
If the information requested does not fit into one of the categories described above, a student's consent must be obtained prior to disclosing the records. The consent must be signed and in writing, stating the date, the records to be released, the purpose of the disclosure, and the party to whom the disclosure may be made. Electronic signatures are allowable if the format "identifies and authenticates a particular person as the source of the electronic consent and indicates such person's approval of the information contained in the electronic consent."
Students will be notified of their FERPA rights annually by e-mail and/or through the College website.
NMC will maintain a record of requests for and/or disclosures of information from a student's education records. The record will indicate the name of the party making the request and what records, if any, were received, the legitimate interest in the records, any additional party to whom it may be redisclosed, and the legitimate interest the additional party had in requesting or obtaining the information. The record may be reviewed by the student. This recordkeeping is not required if the request was from, or the disclosure was to
- the student;
- a school official determined to have a legitimate educational interest;
- a party with written consent from the student;
- a party seeking directory information; or
- a federal grand jury or law enforcement agency pursuant to a subpoena that by its terms requires nondisclosure.
FERPA Policy (PDF)
Updated: September 2015
Gainful Employment Disclosure
As of July 1, 2011, the US Department of Education requires colleges to disclose certain information for each financial aid eligible program that "prepares students for gainful employment in a recognized occupation."
Updated: September 2015
Harassment is defined as verbal or physical conduct that has the intent or effect of negatively influencing or interfering with an individual's or group's personal, educational and/or work experience at the College. It is the policy of the College to promote an environment free from conduct that can be construed as abrasive, offensive, intimidating or minimizing to any individual's self-esteem. Harassment of any kind is not acceptable. Harassment conflicts with the philosophy and policies of NMC and will not be tolerated.
Nebraska Methodist College also will not tolerate bullying or cyber bullying, which are other forms of harassment. The State of Nebraska defines bullying as the "ongoing pattern of physical, verbal or electronic abused that occurs on school grounds, in a vehicle owned, leased or contracted by the school being used for a school purpose by school employee or his or her designee, or a school-sponsored activity. Electronic abuse, also referred to as cyber bullying, can include, but is not limited to the use of computers, websites, internet, cell phones, text messaging, chat rooms, and instant message to ridicule, harass, intimidate, humiliate, or otherwise bully a student.
NMC has a diverse student body and openly strives for increased cultural competence. It is against the policy of the College for any student, staff or faculty member to be subjected to attacks or comments related to any aspect of diversity. If the complaint has not been handled effectively through discussion with the offending party, it should be discussed immediately with a College administrator.
It is essential that any incidents be reported to a College administrator so that an investigation and corrective action can be taken. If you are uncertain as to whether a specific behavior constitutes harassment, please discuss it confidentially with a College counselor. This policy applies to all students, employees or other individuals including, but not limited to contractors, sales representatives, repair persons or vendors of the College.
Updated: July 2015Harassment Policy PDF
Confidentiality of Patient Records (HIPAA)
Nebraska Methodist College is committed to protecting the privacy of protected health information (PHI) in compliance with all applicable laws and regulations. To achieve this end, the College, an affiliate of Methodist Health System, has adopted policies and procedures to protect the privacy, and provide for the security of PHI. Students who have access to PHI in the course of their programs are required to maintain the confidentiality of any and all PHI they have been appropriately granted authorization to use and view.
Students with access to PHI must respect their patient's rights to privacy and understand and adhere to their clinical site's privacy policies. When using or disclosing PHI, or when requesting PHI from others, students must make reasonable efforts to limit the information to the minimum necessary to accomplish the educational purpose of the use, disclosure, or request. Students must remove any patient identifiers before transporting, disclosing, or transmitting any document or assignment. (See below for steps to remove patient identifiers).
Students who access PHI are responsible for protecting and safeguarding it and to properly dispose (i.e., shred) of any notes, e-mails, thumb drives, CD-ROMs, Care Plans, and any other device or medium that contains PHI. Because of the risk of loss or theft of mobile devices, PHI should never be stored on or transferred to mobile devices unless specific approval is given and the mobile device contains the appropriate safeguards.
Students are also prohibited from disclosing any PHI on social media. Social media include, but are not limited to, collaborative projects (e.g, Wikipedia), blogs and microblogs (e.g., Twitter), content communities (e.g., YouTube), social networking sites (e.g., Facebook).
Removing/De-identifying Protected Health Information (PHI)
Protected Health Information (PHI): Information in any format that identifies the individual, including demographic information collected from an individual that can reasonably be used to identify the individual. Additionally, PHI is information created or received by a healthcare provider, health plan, employer, or healthcare clearinghouse; and relates to the past, present, or future physical or mental health or condition of an individual.
De-identified: Information that has certain identifiers (see "identifiers" below) MUST be removed so that it is no longer considered Protected Health Information.
Identifiers: Under the HIPAA Privacy Rule "identifiers" include the following:
- Names (e.g. patient initials (do not reverse order))
- Geographic subdivisions smaller than a state (except the first three digits of a zip code if the geographic unit formed by combining all zip codes with the same three initial digits contains more than 20,000 people and the initial three digits of a zip code for all such geographic units containing 20,000 or fewer people is changed to 000).
- All elements of dates (except year) for dates directly related to an individual, including birth date, admission date, discharge date, and date of death and all ages over 89 and all elements of dates (including year) indicative of such age (except that such ages and elements may be aggregated into a single category of age 90 or older)
- Telephone numbers
- Fax numbers
- Electronic mail addresses
- Social security numbers
- Medical record numbers
- Health plan beneficiary numbers
- Account numbers
- Certificate/license numbers
- Vehicle identifiers and serial numbers, including license plate numbers
- Device identifiers and serial numbers
- Web Universal Resource Locators (URLs)
- Internet Protocol (IP) address numbers
- Biometric identifiers, including finger and voice prints
- Full face photographic images and any comparable images
- Any other unique identifying number, characteristic, or code (excluding a random identifier code for the subject that is not related to or derived from any existing identifier).
Updated: September 2015
In accordance with the Fair and Accurate Transactions Act, Nebraska Methodist College has established a required Red Flags Rule/Identity Theft Prevention Program with comprehensive procedures intended to prevent, detect, and mitigate student identity theft. The detection of "red flags" is central to the program. A red flag is defined as a pattern, practice, or specific activity that indicates the possible existence of identity theft. NMC service providers (e.g., lenders, collection agency, etc.) are also required to be in compliance with the Red Flags Rule.
If a student experiences identity theft unrelated to business at Nebraska Methodist College, he or she should immediately contact the Dean of Students. A student who wishes to change his/her name or address on file at NMC should contact the Registrar's office for assistance.
Updated: September 2015
Independent Contractor Authorization
When hiring individual as independent contractors, the designation of independent contractor status is governed by the Internal Revenue Service (IRS) tax code and common law. Departments often engage the services of individuals who are not employees of the College, including guest lecturers, entertainers, suppliers, and others. It is important to correctly classify these individuals as employees or independent contractors to ensure appropriate compensation and tax obligation.
All proposed independent contractor agreements must be reviewed for proper classification prior to engaging the individual. Prior to beginning work or committing to pay an individual for services, the Methodist Health System (MHS) Human Resource Department (HR) will determine whether the individual will be classified as an employee or independent contractor in accordance with the MHS Cash Disbursements-Accounts Payable Policy and guidance and procedures described below.
Employee-For purposes of this policy, an employee is a worker who is hired through MHS HR and should be paid under a W-2 (and not a 1099).
Independent contractor-For purposes of this policy, an independent contractor is an individual who provides a service to the College and is not an employee. This individual should be paid under a 1099 (and not a W-2). Independent contractors may be paid on an hourly basis but do not have taxes withheld and do not have employee benefits. The criteria for determining whether a worker is an independent contractor are discussed below.
II. INDEPENDENT CONTRACTOR GUIDELINES
An independent contractor is an individual who meets the following criteria:
- renders a service to the College for a specified payment amount for a specified result;
- is engaged in an independently established profession or business;
- is not currently paid through Methodist Health System Payroll and has not been paid through Payroll within the current calendar year;
- provides services through a written contract (i.e. College's Independent Contractor Agreement, Presenter Agreement, or another MHS agreement) and
- is free from College control or direction when providing services.
The hiring of an independent contractor should be based upon a selection process that attempts to secure the most qualified individual for the assignment. Compensation should be appropriate for the type of advice or service provided and should reflect the skills and qualifications of the individual selected to perform the service.
Full-time, salaried employees of the College who may be asked to serve as consultants for other College departments are not entitled to receive additional compensation for performing such services when those extra duties fall within their area of professional expertise.
This is true even when the work is conducted during an employee's "own time" or outside of normal business hours. Such assignments are considered part of the job for which the employee is already compensated.
College employees who incorporate, and who in turn provide services to the College that are related to their primary job assignment, will not be classified as independent contractors solely because they have incorporated.
In the case of contractors who perform services funded from a sponsored project account, departments must also comply with any limitations imposed by the sponsoring agency on either the rate that may be paid to consultants or the amount of travel and related expense reimbursement. It is advisable to carefully review the sponsor's program literature and discuss with your supervisor when preparing a grant proposal or hiring a contractor or consultant.
III. HIRING PROCEDURES
Prior to engaging the services of any individual as an independent contractor, the department hiring must provide the NMC President or Executive Vice President with the following completed forms. These forms will be forwarded to MHS HR for review and approval.
- Independent Contractor Classification Checklist
- Independent Contractor Reporting-Nebraska State Registry Form
- Vendor Set Up Form
- IRS Form W-9
- Certificate of Insurance (if applicable)
These forms together are used to determine the proper work status of the individual - either as an employee of the College or an independent contractor.
- The Independent Contractor Classification Checklist (attached) is a tool that can help make these determinations. Examples of some common types of independent contractors at the College are academic guest speakers, guest artists, or special lectures; distinguished guest speakers at College functions; short-term professional publication reviewers or editors; non-recurring seminar or workshop leaders.
- The Independent Contractor Reporting-Nebraska State Registry Form is used to assist in compliance with federal and state law requiring employers to report newly hired and re-hired employees in Nebraska to the Nebraska State Directory of New Hires. The form can be found here: http://eportal/main/Independent-Contractor-Reporting---Nebraska-State-.aspx?format=4.
- The Vendor Setup Form (attached) must be completed before an independent contractor can be paid. Completed name, address, social security number (or TIN), and hourly rate must be submitted to Accounts Payable.
- A completed IRS Form W-9 must be signed by the independent contractor.
- A Certificate of Insurance must be obtained from those contractors performing work on the real or personal property of any College facility.
All independent contractor agreements must be approved and coordinated with MHS HR department. If the individual is considered an employee, MHS HR will notify the hiring department's supervisor to follow regular hiring procedures to place the individual on Methodist Health System Payroll. HR will facilitate that action.
If the individual is considered an independent contractor, MHS HR will notify the hiring department's supervisor to request an Independent Contractor Agreement from Education Compliance be established and to prepare a Check Request to forward to Accounts Payable. The hiring department's supervisor shall include a copy of the Independent Contractor Classification Checklist, Vendor Setup Form, IRS Form W-9, Certificate of Insurance, Independent Contractor Agreement, and any other supporting documentation to Accounts Payable with the Check Request.
Questions? Please contact NMC President, Executive Vice President, or Education Compliance office.
Updated: January 2017
Institutional Statement on Diversity
To communicate NMC's commitment to sharing values of diversity and inclusion in order to achieve and sustain excellence.
In compliance with the Higher Education Act of 1965, as amended, Nebraska Methodist College is pleased to report a 4-year graduation rate for bachelor's degree programs of 68% in 2013-2014.
Updated: September 2015
Medical Amnesty Policy
Nebraska Methodist College (NMC) encourages a living and learning environment that promotes the health and safety of all members of the NMC community. Drug or alcohol consumption--including excessive consumption, consumption of a dangerous substance, or consumption by someone with sensitivity-can cause serious physical and neurological harm or be life-threatening. As such, students are encouraged to make responsible decisions and to seek medical attention in serious or life-threatening situations that result from alcohol and/or other drug abuse; students are also encouraged to seek help for any situation where medical treatment is reasonably believed to be appropriate.
If a student is so intoxicated s/he is unable to be awakened, letting that person "sleep it off" is not a reasonable alternative to getting him/her the necessary medical help. Students may be hesitant to seek help in such emergencies because of fear of potential conduct and disciplinary consequences for themselves, the person in need of medical attention, or the organization hosting the event where the situation occurs.
If medical attention is required, students should immediately contact professional medical personnel (9-1-1) and/or Campus Security (if on campus) (402) 354-6911. A (i) student who seeks emergency assistance on behalf of him or herself, another student, or a friend experiencing an alcohol and/or other drug related emergency, as well as (ii) the individual in distress may not be subject to disciplinary action nor mandatory alcohol and other drug sanctions under the NMC Student Code of Conduct or certain provisions under the Alcohol and Drug policy, as explained below.
Purpose of Policy
NMC is committed to promoting a safe and healthy environment for all students. A medical amnesty policy benefits our campus by encouraging students to make responsible decisions in seeking medical attention in serious or life-threatening situations that result from alcohol and/or other drug abuse and in any situation where medical treatment is reasonably believed to be appropriate. If a student is so intoxicated or drugged that s/he is unable to be awakened, letting that person "sleep it off" is not a reasonable alternative to getting him/her the necessary medical help. This policy seeks to diminish fear of disciplinary and conduct sanctions in such situations and to encourage individuals and organizations to seek needed medical attention for students in distress from alcohol and drug use.
NMC students who needed medical attention as a result of alcohol and/or illegal drug use and are considered for the Medical Amnesty Policy as determined by the Dean of Students Office are then required to meet with the Dean of Students who may then refer the student to the NMC Counseling Office. The Counseling Office, after evaluating the situation, may also refer the student to a substance abuse specialist for assessment, additional counseling, and/or possible referral for treatment. Students who are referred but fail to meet and complete the recommendations in their entirety, or students determined by a professional to be in need of a medical or mental health leave (for their own or others' health and safety), may be subject to additional requirements after an opportunity to meet with a staff member from the Dean of Students Office.
Students who are actively enrolled in a clinical course are required to be free of the influence of alcohol and drugs. If an enrolled student reports to class or a clinical site and is suspected of being under the influence of alcohol and/or drugs, depending on the circumstance (alcohol versus drug related incident), they may be required to provide specimens for a drug or alcohol analysis in accordance with the Alcohol and Drug Policy. The Dean of Students will work with the Counseling Office to make this determination.
If a registered student is transported to an emergency medical treatment center for intoxication or drug use, the student's parents or guardians may be notified by a telephone call from the Dean of Students Office if necessary to protect the health or safety of the student or other individuals.
If the student is involved in any subsequent (i.e., repeat) alcohol and/or drug abuse incidents, the situation will be evaluated by the Dean of Students Office and/or the Vice President for Student Affairs to determine if the student qualifies for medical amnesty. The availability of medical amnesty for students with repetitive violations will be determined on a case-by-case basis. Typically, situations will be handled through the regular conduct process and will be considered for sanctioning purposes if a student does not demonstrate a commitment to the steps recommended by the healthcare professional and is involved in repetitive alcohol and/or drug abuse incidents.
- The Medical Amnesty Policy applies to NMC students who initiate and seek assistance and/or medical treatment on behalf of themselves, another student, or a friend when a serious or life-threatening situation is transpiring as result of alcohol and/or drug abuse. Reporting to a clinical or practicum site while under the influence of drugs and/or alcohol where medical services may incidentally be offered during student's prescribed clinical hours, does not preclude the student from disciplinary action under the NMC Code of Conduct and/or Alcohol and Drug Policy.
- If a representative of an NMC student organization hosting an event calls for medical assistance, this act of responsibility might mitigate potential Student Conduct Code consequences that could arise against the organization, i.e., the fact that an organization sought help will be favorably considered in potential sanctioning for NMC policy violations. NMC student organizations involved in an incident must agree to take recommended steps to address concerns. In appropriate situations as determined in the conduct process, mitigation could result in the requirement of participation in an educational program or educational activities rather than other disciplinary consequences.
- The protocol applies only to the NMC Student Code of Conduct and Alcohol and Drug Policy, though absolutely no medical amnesty will be granted to students enrolled in a clinical course who report to any clinical or practicum site and are suspected to be under the influence of illicit drugs or alcohol. If there are any conflicts between the Alcohol and Drug Policy and the Medical Amnesty Policy, the Alcohol and Drug Policy will prevail.
- Enforcement agencies may act within their jurisdictions in enforcing the laws enacted by the State of Nebraska, the United States, or any other state or nation where jurisdiction may be invoked.
- The Medical Amnesty Policy applies only to individuals' use of alcohol and drugs where medical attention is sought out and needed. It does not apply to other prohibited behaviors including, but not limited to, the illegal distribution of illicit substances, harassment, sexual violence, hazing, causing or threatening physical harm, damage to property, or assault.
Questions regarding the Medical Amnesty Policy in general, should be directed to the Dean of Students Office (402) 354-7212.
Updated: September 2015
Medical Assistant Books and Supplies Fee Opt-Out Policy
Books and supplies are included in the Medical Assistant program tuition fee. NMC includes books and supplies in the Medical Assistant program tuition fee as a convenience for the student and at a cost below competitive market rates. In accordance with federal regulations effective July 1, 2016, a student may request to opt-out of including books and supplies in the tuition fee and purchase books and supplies elsewhere by submitting to the NMC Business Office a "Request to Opt-Out" form by the first day of class of the first semester. The Request to Opt-Out form is available below.
If a student elects to opt-out, the cost NMC was able to obtain the books and supplies for will be deducted from your tuition fee and unused financial aid, if any, will be included in your financial aid refund. This refund typically arrives AFTER school starts, therefore if a student elects to opt-out, the student is responsible for having appropriate books and supplies for the first day of class. Please review the financial aid refund processing policies for more information.
If a student does not request to opt-out by the first day of class, the student will be expected to pay for tuition fees, including books and supplies, and will be reimbursed for the financial aid awards in the amount for which you are eligible.
Updated: July 2016Medical Assistant Books and Supplies Fee Opt-Out Policy PDF
Minors Involved in Nebraska Methodist College Programs
Purpose and Scope of Policy:
This statement sets forth the minimum expectations and requirements regarding Minors who participate in activities and programs taking place on Nebraska Methodist College's (hereinafter "College" or "NMC") land, in its facilities, or under the authority and direction of the College at other locations. Specific NMC programs can, and may be required to, set forth more requirements and more rigorous expectations depending on the degree of interaction with Minors within the program. The College expects each and every member of the NMC community to adhere to and act in accordance with this policy. Failure to comply with the requirements set forth in this policy may lead to disciplinary action and/or revocation of the opportunity to use College facilities.
This policy affects all units of NMC with the exception of those academic courses wherein interaction with Minors is integral to the educational and patient-care related purposes of the academic course. Such academic courses will be subject to their own policies relating to Minors.
This policy does not apply to general public events where parents/guardians are invited/expected to provide supervision of Minors.
- Minors: A person under the age of nineteen (19) who is not enrolled or accepted for enrollment at NMC.
- College Facilities: Facilities owned by, or under the control of, the College with the exception of the Whispering Pine townhomes
- Program: Programs and activities offered by various academic or administrative units of the College, or by non-College groups using College facilities which are subject to separately-executed Facility Rental Agreements. This includes, but is not limited to, workshops, conferences, pre-enrollment visits, community outreach Programs, and student organization sponsored Programs.
- Adult: Individuals, age 19 and older, paid or unpaid, who interact with, supervise, chaperone, or otherwise oversee Minors in College Facilities or NMC-sponsored Programs or activities. This includes but is not limited to faculty, staff, volunteers, graduate and undergraduate students, interns, employees of temporary employment agencies, and independent contractors/consultants.
Policy: The following requirements govern participation in Programs covered by this policy:
- Program Registration: The person in charge of the Program shall register the Program with the Education Compliance Director within sufficient time to meet the requirements of this policy. (Please use the form provided on the NMC intranet under "Forms").
- Execute Proper Written Agreements(s): In all covered Programs or activities, if necessary, the parent/guardian shall execute the appropriate agreements as established by the College.
- Conduct Background Checks: The coordinator of the Program, whether the Program is sponsored by NMC or a private concern, will be required to conduct a criminal background check on all Adults, including but not limited to faculty, staff, students, and volunteers, who work with, instruct, or who come into contact with Minors. These criminal background checks will be conducted by an agency approved by NMHS Human Resources or NMC Developmental Resources. If a criminal record history is revealed, an appropriate evaluation will take place.NMC also strongly encourages the coordinator of the Program to request references of any participating Adults for the purpose of providing additional information.
- Required Training: In recognition of the imperative of protecting Minors, NMC requires that all Adults working with Minors be trained regarding policies and issues relating to interactions with Minors. This training shall be at least annually before an Adult begins working with Minors. Adult training shall be documented, with the Adult signing a statement indicating his/her understanding and receipt of NMC policies and procedures. This training shall include:
- NMC policies regarding interactions with Minors;
- Use of background checks to screen Adults working with Minors;
- Responsibility for modeling respectful behaviors
- Consequences of conduct violations involving Minors;
- Behavioral signs that Minor victims may exhibit;
- Sexual abuse and sexual harassment;
- Inappropriate behavior with Minors;
- Other appropriate topics; and
- Reporting requirements and procedures.
- Behavioral Expectations when interacting with Minors: Adults should be positive role model for Minors, and act in a caring, honest, respectful and responsible manner that is consistent with the mission and core values of NMC. Adults working in NMC programs covered by this policy must follow these expectations to avoid behaviors that could cause harm or be misinterpreted:
- Do not engage in any sexual activity, make sexual comments, tell sexual jokes, or share sexually explicit materially (or assist in any way to provide access to such material) with Minors.
- Do not be alone with a single Minor. One-on-one interactions should occur only when at least two Adults are present at all times with a Minor. If a one-on-one interaction is required, meet in open, well-illuminated spaces or rooms with windows observable by other Adults from the Program, unless the one-in-one interaction is expressly authorized by the coordinator of the Program being undertaken by a healthcare provider.
- Do not meet with Minors outside of established times for Program activities. Any exceptions require the written parental authorization and must include more than one Adult from a Program.
- Do not invite Minors to your home. Any exceptions, if any, required the written authorization by the Minor's parent/guardian.
- Do not engage or allow Minors to engage you in romantic or sexual conversations, or related matters, unless required in the role of counselor or healthcare provider.
- Do not engage or communicate with Minors through email, text message, social networking websites (e.g., Facebook, Twitter, blogs, etc.), internet chat rooms, or other forms of social media expect and unless there is an educational or Programmatic purpose and the content of the communication is consistent with the mission of NMC.
- Do not touch a Minor in a manner that a reasonable person could interpret as inappropriate. Touching should generally only be in the open and in response to the Minor's needs, for purpose that is consistent with the Program's mission and culture, and/or for a clear educational, developmental, or health-related (i.e. treatment of any injury) purpose. Any resistance by the Minor should be respected.
- Do not engage in any abusive conduct of any kind toward, in the presence of, a Minor, including but not limited to verbal abuse, striking, hitting, punching, spanking, or restraining. If restraint is necessary to protect a Minor or other Minors from harm, all incidents must be documented and disclosed to the coordinator of the Program and the Minor's parent/guardian.
- Do not use, possess or be under the influence of alcohol or illegal drugs while on duty or when responsible for a Minor's welfare.
- When transporting Minors in a Program, more than one Adult from the Program must be present in the vehicle, except when multiple Minors will be in the vehicle at all times though the transportation. Avoid using personal vehicles if possible.
- Possession of or use of any type of weapon or explosive device is prohibited.
Title IX: Sexual Harassment Policy
NMC maintains and strictly adheres to its Sexual Harassment Policy. Any reports of sexual harassment, assault, or violence may also subject the violating Adult to the processes, procedures, and sanctions as provided for in the Sexual Harassment Policy. This policy can be accessed online at www.methodistcollege.edu.
Reporting Allegation(s) of Inappropriate Behavior or Abuse of a Minor
Every member of the NMC community has an obligation to immediately report any instance or suspected instance of the abuse of or inappropriate interaction with a Minor - "If you see something, say something." Nebraska law requires any person who has a reasonable cause to believe that a child has been subjected to abuse or neglect or observes such a child being subjected to conditions or circumstances which reasonably would result in child abuse or neglect, report it to the proper law enforcement agency or to the Department of Health and Human Services. Accordingly, if you have reasonable cause to believe that child abuse or neglect has occurred, including sexual assault:
- You must report it;
- You should give as much information and details as possible;
- Reporting Adults are immune from liability, civil or criminal, if the report is made in good faith and not giving maliciously false statements;
- If you willfully fail to make a report, you will be in violation of Nebraska Statute 28-717.
DHHS has established the following toll-free number to be used by any person at any hours of the day or night to report child abuse: (800) 652-1999.
Any member of the NMC community who suspects any inappropriate behavior or abuse of Minor is also required to contact and report the inappropriate behavior and/or abuse to the coordinator of the Program, a College administrator, and/or campus security.
Updated: September 2015
Students who willfully and deliberately violate College regulations or regulations of an agency while representing the College or the rights of fellow students, faculty, clients and others; who maliciously or deliberately abuse College, agency or another's property by theft or destruction; who have possession of, consume or are under the influence of alcohol or illegal drugs while on the College campus and/or at another agency; or who willfully and deliberately violate civil or criminal codes are liable to immediate suspension and/or dismissal from the College.
Suspension from classes and/or the College property may occur for a period of up to one regular semester. Students wishing to re-enroll at the end of the suspension period must notify the Vice President of Enrollment and Student Success in writing six weeks prior to the start of the semester. Dismissal will constitute expulsion from the College. Students who have been dismissed are not eligible for return or re-application.
Updated: July 2015Non-Academic Suspension/Dismissal PDF
Peer-To-Peer (P2P) File Sharing Policy
The Higher Education Opportunity Act of 2008 requires institutions to take steps to combat the unauthorized distribution of copyrighted materials through peer-to-peer distribution or illegal downloading of intellectual property.
Peer to Peer (P2P) file sharing programs were developed to allow distribution and/or shared access to digitally stored information, such as computer programs, multi media (music and video), documents, or electronic books.
P2P file sharing connects users to a P2P client network that provides a platform for locating and sharing files. P2P users are typically required to install a software program on their own personal computers. Well-known client networks include Bearshare, BitTorrent, eDonkey, Gnutella, Limewire, and Morpheus. Risks of installing P2P software include identity theft, damage to the computer and the files on it (pictures, documents, etc.), and the possibility that the computer could be used to send spam or attack other computers.
P2P file sharing programs are not by themselves illegal. However, when they are used in aid of violating copyright laws by sharing copyright protected files without the authorization or consent by the copyright owners, they become illegal. Most commercially produced music and movies are copyrighted and cannot be freely shared. Using P2P file sharing software to distribute copyrighted materials without the permission and consent of the copyright holder is illegal and subjects the violator to the penalties provided for in the U.S. copyright laws. Unauthorized distribution of copyrighted materials can lead to both civil and criminal penalties.
Liability and Penalties:
Civil penalties may include actual damages and profits, statutory damages (ranging from$750-$30,000 per work that is infringed). For "willful" infringement a court may award up to $150,000 per work infringed. A court can in its discretion also assess cost and attorneys fees. Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five (5) years and fines of up to $250,000 per offense.
Policy and Procedure:
Members of the NMC community must follow institutional policies for appropriate use of technology resources as well as comply with all state and federal copyright laws. Methodist Health System (MHS) maintains the computer network that supports the academic and administrative needs of NMC students, faculty, and staff. MHS Internet Access Policy states that all users are responsible for using the network in a professional, lawful, and ethical manner. MHS, in cooperation with NMC, will monitor the use of P2P file sharing and pursue all violations of state and federal laws.
Sharing copyrighted works, as is easily done with P2P programs, also violates the MHS Internet Access Policy and NMC Code of Conduct Policy. Any NMC student, employee, or other individual will be subject to disciplinary action and elimination of internet access upon violation of this policy.
Sharing digital files (such as music, movies, television shows, games, computer software, text, e-books and photographs) under any of the following conditions constitutes copyright infringement
- You did not create the original work
- The work is not in the public domain
- You do not have permission to share the work
Beyond the personal risks of P2P file sharing, the Recording Industry Association of America (RIAA) and the Motion Picture Association of America (MPAA) vigorously pursue infringements of copyrights owned by their individual members, as is their right under the Copyright Law of the United States. Under the Digital Millennium Copyright Act of 1998 (DMCA), NMC is required to cooperate in the pursuit of alleged violators. NMC is under no obligation to accept responsibility for, or to help defend, the activities of students engaged in illegal file sharing.
File Sharing Legal Alternatives
The Higher Education Opportunity Act requires all colleges and universities, including NMC, to offer legal alternatives to illegal file sharing (See http://wheatoncollege.edu/technology/started/networks-wheaton/legal-downloading/). No endorsements or evaluations are implied.
Removing P2P Programs
To remove P2P file sharing programs from a computer, consult directions for removing P2P software. (See http://wheatoncollege.edu/technology/started/networks-wheaton/remove-file-sharing-programs/).
Updated: September 2015
Partisan Political Activity Policy
Nebraska Methodist College ("NMC" or "College"), as a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code, is prohibited from participating or intervening in any political campaign on behalf of or in opposition to any candidate for public office. Political intervention includes not only making financial contributions but also the publication or distribution of written or oral statements on behalf of or in opposition to a particular candidate. There are no exceptions to this prohibition. Even an insubstantial violation may lead to monetary fines and exposes NMC to the possibility of revocation of its tax-exempt status.
Nonetheless, NMC is dedicated to the free expression of ideas. It encourages students, faculty, and other employees, in their individual capacities, to participate fully in the political process during campaigns by candidates for public office as long as they do not-either overtly or implicitly-involve the College.
In order to permit the most robust political discourse during partisan political campaigns for public office, while at the same time ensuring NMC's compliance with state and federal law, including the applicable restrictions placed on it as a tax-exempt organization, everyone connected with NMC must observe the following rules with respect to his or her participation in national, state, or local partisan political campaign activities:
- When endorsing or opposing a candidate for political office or taking a position on an issue for the purpose of assisting or opposing a candidate, individuals and groups within the College should undertake to make it clear that they are speaking only for themselves and that they are not stating a College position. This is particularly important for those who in their official capacity frequently speak for the College.
- Faculty and other employees may take part in partisan political activities freely on their own time, but they must not do so at the expense of their regular responsibilities to the College and its students.
- NMC's name or insignia cannot be used on stationery or other documents intended for political purposes, including soliciting funds for political support or carrying on a political campaign.
- Funds or other contributions may not be solicited in the name of Nebraska Methodist College for political support or carrying on a political campaign.
- NMC employees may not-and should not be asked to-perform tasks related to partisan political activities during working hours.
- The following may not under any circumstances be used for political campaign purposes:
- The College's bulk-mailing privilege;
- College mailing lists-including the addresses and e-mail addresses of departmental offices or the offices of faculty or other employees;
- College-provided office supplies, telephones, facsimile machines, copiers, etc.;
- The College's sales tax exemption for purchases of goods and services.
- Any communication disseminated through the NMC e-mail system that could be construed as relating to political activity must include a clear statement that such communication represents the personal position of the author.
- College-related organizations composed solely of members of the College community may utilize available College building space (College facilities regularly reserved for student use and other College space such as lecture halls and meeting rooms) to engage in partisan political campaign activities within the College community,* provided that such organizations (i) pay for the costs of such activities (typically, telephones, duplicating, electricity, etc.) and (ii) pay full rental fees for the use of such facilities that they would otherwise be charged. A disclaimer should be made at the beginning of any such event (and in any printed materials or advertising) that the College does not support or oppose candidates for political office, that the opinions expressed are not those of the College, and that the College-related organization has sponsored the event. All plans, publicity, and other information relating to such activities must be approved in advance by NMC's Education Compliance Director and Methodist Health System's Vice President of Compliance. The College's outdoor grounds may not be used for partisan political events.
- Organizations that are composed of non-College members, participants or employees, in whole or in part, are ineligible for use of College space to engage in partisan political campaign activities.
- Certain nonpartisan political activities (such as properly organized voter registration activities, voter education programs, and candidate debates) may be permissible if they do not evidence a preference for or opposition to a political party or to candidates who have taken a particular position. In order to ensure that all legal and College requirements are followed, advance approval for these events must be obtained from (and all materials must be reviewed by) both NMC's Education Compliance Director and Methodist Health System's Vice President of Compliance. In addition, an announcement should be made at the beginning of each such event and in any written materials setting forth the disclaimer described in paragraph 8 above.
As noted above, these policies are not intended to infringe in any way your individual right to support a particular candidate or participate in a political campaign. You remain entirely free to become involved in the election process as you choose, so long as you do so in a way that does not-either overtly or impliedly-involve the College.
*Note, however, that when such College-related organizations engage in partisan political campaign activities aimed outside the College community, they may not utilize College space for such activities, but instead must conduct all such activities off campus.
Updated: September 2015
The following policy has been established to provide for the health and safety of NMC students, faculty, staff and visitors; for the protection, efficient use and enjoyment of the College's property; and for the responsible management and operation of the College. With the exception of service animals or approved therapy or support animals, pets are not permitted on the Nebraska Methodist College campus.
If you experience an animal bite, seek medical attention immediately. Incidents of animal bites should be reported to Campus Security within 24 hours. The incidents will be investigated on an individual basis by Campus Security. NMC reserves the right to pursue the matter through legal channels.
Updated: July 2015Pet Policy PDF
All students are advised that NMC programs including, but not limited to, the Center for Health Partnerships, Upward Bound, and Student Government, take photographs and videos of students throughout the year. These photographs and videos often depict students in classrooms, study areas, graduation activities, and at other NMC related activities. NMC reserves the right to use these photographs and videos as a part of its publicity efforts, including, but not limited to, alumni newsletters, social media posts, and the NMC blog without providing the student or alumni compensation.
NMC Marketing also takes and uses professional photographs, videos, and testimonials of students for general and specific publicity and marketing efforts. Students who are asked to participate in NMC Marketing activities will be required to complete a Photo/Video/Testimonial Release Form before participating wherein they agree to NMC using, reusing, publishing, or republishing their photograph, image, likeness, voice, and any oral or written statement, regardless of format, which may include print, broadcast or electronic media, for commercial and marketing purposes without compensation.
Updated: September 2015
Policy Establishment, Approval and Review Policy
To outline Nebraska Methodist College's processes for developing and revising policies and to ensure necessary policies and procedures are adequately maintained and updated to be effective and in compliance with federal, state and local statutes and regulations.
The safety and wellbeing of the NMC community is the overarching goal of the NMC Emergency and Safety Procedure Manual. However, the existence of policies and procedures is of limited value without the active support of the students, faculty, and staff. Everyone at NMC should be prepared to take appropriate and deliberate action when an emergency arises. Safety is everyone's responsibility!
In addition to emergency procedures, prevention is a critical factor in any emergency plan. Faculty, staff, counselors, and students are in the best position to identify and react to any warning signals or potential dangers and must take personal responsibility for reporting concerns. These could range from safety concerns in a laboratory to unusual or suspicious behavior. It is through a trust-based partnership among administration, faculty and staff, and students that our campus can remain safe and focused on education.
Updated: September 2015
Student Record Management and Retention Schedule
This Record Retention Schedule applies to any and all forms of records retained for services by Nebraska Methodist College's (NMC) Student Development Services department, the Office of Student Records and Registration, and Financial Aid department. Each department shall retain records for periods required by federal or state statutes and regulations in a safe and secure manner. For NMC administrative records, see the Methodist Health System Record Retention Schedule.
- The NMC Compliance Officer in conjunction with the Methodist Health System ("MHS") affiliate Privacy Officer shall be the "Records Custodian" for NMC and serve as the decision-maker and resource with respect to medical and FERPA-protected student records issues.
- Retention periods may be extended beyond the period defined by statute or regulation for risk management purposes.
- When there is an express or implied requirement of retention for a particular category of record, but no defined time period exists under statute or regulation, the retention period shall be three (3) years in accordance with the Paperwork Reduction Act and the Uniform Preservation of Private Business Records Acts, unless otherwise determined by the Records Custodian.
- Each department shall date and flag records for destruction on a regular schedule. Records shall be destroyed in a manner preserving confidentiality in accordance with MHS Document Destruction Policy.
- If there are any conflicts between the NMC Record Retention Schedule and the MHS Record Retention Schedule, the MHS Record Retention Schedule will prevail.
- All records shall be stored electronically in manner approved by the NMC's Compliance Officer, and in accordance with Education Technology's recommendations.
- Departments shall dispose of paper records that do not have a permanent retention designation after electronic copies have been made.
- Records shall be retained according to the following schedules:
Office of Admissions
The Office of Admissions documents the application and evaluation process for students applying to enter who are denied admission or who were admitted but failed to enroll or withdraw. Records may include but, are not limited to: applications for admission; letters of acceptance or rejection; test scores; standardized examination reports; foreign student documentation; letters of recommendation; resumes; transcripts from high school and/or other colleges; and related documentation and correspondence. Records are retained by the Office of Admissions for three (3) years after denial of admission or one (1) year after notification of admission if applicant fails to enroll or withdraws.
Student Development Services
P = permanent; A = active period (enrolled in classes)
|Name of Record||Retention Period|
|Student Housing Agreements
(Housing Contract, Family Housing Contract, Renter's Agreement)
|A + 10 yrs|
|Pathfinder/Ambassador Contracts||A + 3 yrs|
|Counseling Services (includes clergy/chaplain)|
|List of student appointments
|A + 1 yr|
|Referral letters or letters to agencies or others concerning student; consent forms; release of information forms; counselor notes||A +7 yrs (after last contact)|
|Agreements with Third-Parties||A + 10 yrs|
|Student Health Center (All medical records - student and employees)
(i.e., immunizations, health history/screening sheets; personal health history sheets; laboratory test results; medical records received from physicians)
|A + 10 yrs (after last date of service)|
|Health professional evaluation reports; physicians' statements and letters of recommendations||A + 10 yrs (after last contact)|
|Counseling interview notes and referrals; documentation of accommodation; questionnaires||A + 5 yrs (after last contact)
|Student Judicial Affairs
(All student conduct history (e.g., complaints, grievances, hearings))
|Student disciplinary records for students who have been expelled and/or suspended||Permanent|
|All other disciplinary records (those not resulting in suspension or expulsion)||A + 7 yrs|
|Waiver of Liability and Hold Harmless Agreements (Release Forms)||A + 10 yrs|
(Copies of transcripts; grade reports; personal data sheets; appointment and advisement records; correspondence; all other advisement documentation)
|Admitted, do not matriculate||3 yrs|
|Admitted and matriculate||A + 3 yrs|
Office of Student Records and Registration
Faculty is responsible for maintaining complete and accurate records of students enrolled in their course(s), electronically when possible. Faculty must submit the grade records for all classes taught to the appropriate administrator upon termination of employment or when requested. Support documentation of student performance over and above assigned grades (i.e., submitted papers, projects, copies of tests, etc) must be maintained at least 45 days from issuance of final course grade before being destroyed.
Student records will be maintained by the Office of Student Records and Registration in accordance with guidelines provided by the American Association of Collegiate Registrars and Admissions Officers (AACRAO), as official student records provide documentation of the student's progress through a program of study. Upon a student's matriculation into the College, student records are forwarded from the Office of Admissions to the Office of Student Records and Registration. Permanent academic records for current students will be kept up-to-date and stored in locked cabinets under the direction of the Office of Student Records and Registration. Once a student withdraws or graduates from Nebraska Methodist College, the file is stored in locked filing cabinets.
According to AACRAO's Retention of Records-Guide for Retention and Disposal of Student Records (2000 Edition), some documents from institutions in other countries may be originals and therefore difficult or impossible for the applicant to replace. Because of this, the Student Records Office may choose to return these documents to the student after the student graduates or withdraws from NMC.
After five (5) years, each student file is purged. The following items are retained permanently:
- Final transcript from Nebraska Methodist College
- Student requests for nondisclosure of directory information (FERPA Non-Disclosure Form) - unless terminated by the student
- Student's written consent for records disclosure (FERPA Waiver Release Form) - until expiration date passes or terminated by the student
- Fulfilled third party requests for student information without the student's written permission (but were covered under FERPA's exceptions)
- Anything labeled "PERMANENT"
The following items will be retained for five (5) years in the Student Record's Office:
- Registration forms
- Drop/add forms
- National Student Clearinghouse enrollment reports
The following items will be retained for one (1) year in the Student Record's Office:
- Transcript requests made by the student
- Enrollment verifications
- Degree verifications
The following items will be retained permanently by the Student Record's Office:
- Grade binders (student grade reports by semester, change of grade forms)
- Graduation lists/commencement programs
- Fulfilled third party requests for student information without the student's written permission (but were covered under FERPA's exceptions)
- College catalogs
- Schedule of classes
This policy closely follows record retention guidelines outlined in AACRAO's Retention of Records - Guide for Retention and Disposal of Student Records (2000 Edition).
Office of Financial Aid
||...if all of the conditions to the right are true||NSL LDA on or before1||Student's Last Date of Attendance (LDA) on or before 2||NFLP repaid on or before3||Perkins repayment on or before4|
|1 NSL records must be kept five (5) years after student's last date of enrollment half-time or greater.|
|2 Although other student records must be kept three (3) years from end of award year5 during which student last attended, data supporting the FISAP must be kept three (3) years from the end of the award year5 during which the FISAP was submitted. Therefore, student files are kept for four (4) years after end of award year5 in which student last attended.|
|3 NFLP records must be kept three (3) years after loan is retired|
|4 Perkins records must be kept three (3) years from date loan was repaid, cancelled or settled.|
|5 An award year is the period of July 1 - June 30.|
Updated: August 2015Student Record Management and Retention Schedule PDF
Services and Accommodations for Students with Disabilities
Nebraska Methodist College is committed to full compliance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 by providing equal opportunity and reasonable accommodations to qualifying students with disabilities. Students, faculty, staff, and administration all play a role in ensuring that reasonable and appropriate accommodations are provided in a timely and effective manner.
It is NMC's policy that no qualified student who demonstrates a physical or mental impairment that substantially limits one or more major life activities be excluded from participation in, be denied benefit of, or be subject to discrimination in any program or activity offered by NMC. NMC endeavors to provide qualified students with disabilities equal access, not advantage, to the College's educational opportunities, facilities, programs and activities in the most integrated setting appropriate to the needs of the individual.
It is the student's responsibility to request accommodations. It is only through the student's voluntary disclosure of disability and request for accommodations that NMC can support the student's disability needs. For more information about how to request accommodations, please contact Nadira Ford-Robbins, Coordinator of Academic Success at (402) 354-7029 or Nadira.Ford-Robbins@methodistcollege.edu.
- Individual with a disability.
Someone with a physical or mental impairment that substantially limits one or more major life activities. Physical impairments include, for example, specific learning disabilities, emotional or mental illness, blindness and visual impairments, deafness and hearing impairments, mobility impairments, and some chronic illness.
- Major life activity.
Functions such as caring for oneself, performing manual tasks, walking, seeing, hearing, speaking, breathing, working, and learning. A person is considered to be an individual with a disability and protected by law if/she has the disability, has a record of having the disability, or is regarded as having the disability.
- Qualified student with a disability.
An individual who, with reasonable modifications or accommodations (if necessary) to rules, policies or practices, the removal of barriers, of the provision of auxiliary aids and services, meets the essential eligibility requirements for the receipt of services or the participation in programs and activities.
A change in the status quo. A reasonable accommodation in the student setting is a modification or adjustment to a class or program that allow the person with a disability to participate as fully as possible in the programs and activities offered by NMC.
Responsibilities of Student
Initiate the request process with the Coordinator for Academic Success. It is only through the student's voluntary disclosure of disability and request for accommodation that NMC can support student's disability needs.
Provide documentation of the disability if necessary and provide other relevant information (e.g., as to specific modification requested).
To deliver modification letters to course instructors, if relevant and necessary for the modification.
To notify the Coordinator of any pertinent changes each semester.
To work cooperatively with the Coordinator.
Disclosure of Disability and Request for Accommodation
Consideration for services or accommodations is initiated by a student's disclosure of a qualified disability and request for services or accommodations.
NMC encourages that disclosure of disability and requests for services or accommodations be made early (prior to the start of the semester or very early in the semester) to the Coordinator to allow time to review requests and documentation and make proper arrangements. Accommodation arrangements may be compromised or denied if a request is not made in a timely manner.
Students may disclose their disability and request services by contacting the Coordinator; however, students must meet with the Coordinator in person to determine the appropriateness of the request
NMC will respond to student's request in a timely and reasonable manner, but no longer than two (2) months or sixty (60) business days from the time of the request, unless extenuating circumstances exist.
Faculty/professional staff may, in collaboration with student, refer student to the Coordinator for Academic Success if they believe that a student has a disability that qualifies them for accommodations. The referral may be in the form of a student exploring personal learning concerns, staff member encouragement based upon student expressed concerns, or a faculty-generated student contract from a specific course.
When making an accommodation request, student may be required, at NMC's request, to provide documentation from qualified professionals (e.g., physician, psychologist) that establish the nature and extent of the disability, that the student has a current need for accommodation, and the basis for the diagnosis and dates of testing. Any documentation submitted must be current. Whether or not documentation is current will depend on the nature of the disability. (See "Documentation for Students with Disabilities" for further documentation requirements)
Documentation may serve to demonstrate a student's need for accommodation in order to assure equal access. Documentation may also serve to demonstrate the existence of a disability, affording the promise of nondiscrimination under ADA and Section 504. The type of documentation will vary according to disability. Examples include, but are not limited to: a psycho-educational or neuropsychological assessment for learning and other cognitive disabilities, a psychiatrist's report for psychological disabilities, a letter from a doctor or other specialist for physical and most other disabilities. Documentation must demonstrate that the physical or mental disability creates a substantial limitation to a major life activity to establish eligibility protection under the law.
Documentation of a student's disability is maintained in a confidential file in the office of the Coordinator of Academic Success. This documentation is considered a "treatment record" and not part of the student's education record.
Confidential records are held and maintained by the Coordinator on the behalf of the institution. All information related to a disability is confidential and may be disclosed only with the permission of the student or otherwise as permitted by the Record Retention policy and state and federal laws.
Disability documentation is used to determine eligibility for services and to establish a current need for accommodations.
Accommodations are determined on a case-by-case basis taking into account the learning needs of the students, the requirements of the learning task, the course standards and essential requirements, and the educational environment.
The determination of an appropriate and reasonable accommodation revolves around the interaction between the individual and NMC. Specifically, accommodations are determined by the Coordinator in consultation with the student and input from the faculty, as needed. The Coordinator has been designated by the College, and its administration, as the principle person with the responsibility/authority to determine disability-related accommodations.
The College need not give primary consideration to a specific accommodation request by a student. However, based on the legislative history of the ADA, the Coordinator will do their best to consult with the student when determining an appropriate accommodation(s).
If student submits documentation from a qualified health professional showing a medically diagnosis, the diagnosis is neither necessary nor controlling in determining student's disability status, but a factor in the evaluation process. At the discretion of the Coordinator, student may be required to undergo additional evaluations if needed to effectively collaborate with the student in securing appropriate learning strategies. Student will not be entitled to selecting a specific evaluator.
Faculty, staff or the Coordinator is responsible for the implementation of the accommodation identified by the Coordinator. Faculty and staff are required to support approved accommodations.
Faculty will be notified of approved accommodations through a written letter which will be provided to the qualified student outlining the students accommodations based upon their eligibility under ADA and Section 504.
A student who believes that approved accommodations have not been provided appropriately is encouraged to schedule a meeting with the Coordinator to explore the matter and identify a resolution. (See also, Student Appeal)
Accommodations, including alternative testing formats, may be provided by the Coordinator, faculty, or staff, including, but not limited to, recommendations and/or requirements for successful comprehensive student learning.
If an alternative testing format is deemed most appropriate to accommodate the student, the student will be required to notify the necessary instructors by submitting to them an "Alternative Test Request Form." The instructor and the Coordinator will make the appropriate arrangements to implement the alternative testing procedures.
Reassessment and Review
At the inception of each semester in which the student is enrolled, the student and the Coordinator will reassess the accommodation plan.
Student will be entitled to reasonable accommodations until they are determined ineligible through the periodic re-evaluation process.
Denial of Accommodation
NMC reserves the right to deny services or accommodations in the event documentation does not comply with the criteria of the ADA or Section 504, or documentation is out-of-date or incomplete.
If the student submits documentation that does not support or prove the existence of a disability or the need for an accommodation, the student will be so advised. Student may be given the opportunity to supplement the initial documentation with further documentation from a qualified professional.
NMC is not required to provide an accommodation that compromises the essential requirements of a course or program, imposes an undue financial burden based on NMC's overall institutional budget, or poses a threat to the health or safety of the student or others.
If student refuses to consent to the Coordinator of Academic Success determining whether student has a qualified disability, student will not be considered disabled.
A student who disagrees with the determination of eligibility or accommodation made by the Coordinator is encouraged to schedule a meeting with the Coordinator to explore other options or resolved the matter informally.
A student who disputes the determination by the Coordinator regarding the existence of a disability or denial of an accommodation may file a written complaint with the Dean of Students within thirty (30) days of the date of the Coordinator's determination. The decision of the Dean of Students shall be final.
NMC recognizes that individuals with temporarily disabling conditions that are result of injuries, surgery or short-term medical conditions may need access to services and resources similar to individuals with permanent disabilities. Examples of temporary disabilities include, but are not limited to: broken limbs, hand injuries, or short term impairments following surgery or medical treatments.
To receive accommodations for a temporary disability, the student must contact the Coordinator for Academic Success and provide the appropriate documentation to him/her. The documentation must indicate the type of disability, severity, limitations, prognosis, and estimated duration of the disabling condition.
Documentation must be recent enough to identify current limitations. Additional documentation may be requested to verify continued services after the estimated duration of the condition has expired.
The Coordinator will work with the student to determine the appropriate accommodations and to discuss the process. In situations where accommodations are needed immediately but documentation may not yet be available, the Coordinator will make every effort to work with the students to provide accommodations.
Updated: July 2015Services and Accommodations for Students with Disabilities PDF
Social Media Policy
NMC supports the use of social media to reach audiences important to the College such as students, prospective students, faculty and staff. The College presence or participation on social media sites is guided by College policy. This policy applies to all use of social media by NMC students, faculty and staff, unless otherwise provided, to represent or discuss matters concerning the College and/or members of the NMC community, whether or not such use involves the College's network or other computer resources, including online communications related to interactions in or about clinical and didactic course activities.
Student Health Policies
The health of our students is very important to success in and out of the classroom. All students must maintain and adhere to the student health policies and procedures.
Updated: October 2015
Student Property and Liability Policy
The College does not assume any liability for loss, damage, or injury resulting from theft, explosion, fire, mechanical failure of either gas or water lines, loss of electricity, defective wiring, or negligence of any occupant of the building. It is strongly urged that students purchase appropriate insurance policies to protect themselves from loss or damage to personal possessions.
All students participating in off-campus programs and/or activities sponsored by the College are required to sign and submit a waiver of liability and hold harmless agreement.
Updated: October 2015
Student Rights and Responsibilities
All members of the academic community have the responsibility to create and support an educational environment which will achieve the basic purposes of an institution of higher learning. Each member of the community should be treated with respect and dignity. Each has the right to learn which imposes a duty not to infringe upon the rights of others.
The academic community environment is designed to encourage a variety of thoughts, behaviors, and values within the educational goals of the community. An important aspect of the community is the recognition of differences between individuals. In all instances, including informal College activities and associations, each individual should be treated in a fair and unbiased manner. Each member of the academic community shall actively encourage practices that insure that all persons are welcome at the College and are extended all the privileges of the academic community to which they are entitled.
Decisions of the U.S. Supreme Court, while guaranteeing a student's freedom, have assigned two responsibilities to a student that are congruent with the First and Fourteenth Amendments of the United States Constitution:
- First Amendment: Students have a right to free speech and to assemble and petition to air grievances. Students may not interfere with another person's right to participate or decline to participate in this manner. Students have the right of expression in the classroom and the responsibility to learn from the course of study according to the standards of performance established by the faculty. Student behavior in a classroom should contribute to the learning process
- Fourteenth Amendment: Section 1 - Students may not "materially or substantially" interfere with the requirement of appropriate discipline in the operation of a school. Violations of these constitutional amendments are subject to disciplinary action.
Updated: October 2015
To provide a healthy campus environment, to promote healthy lifestyles and to improve the quality of life for our community.
Learn more >
Unauthorized Access Policy
Unauthorized access is defined as gaining access to space, materials and information without the consent and permission of designated personnel who have responsibility for the specified space, materials and information. In accordance with College policies and rights to privacy, only authorized personnel may have access to designated College space, materials and information. Authorized personnel include designated personnel with responsibility for the specified space, materials and/or information and students and College employees who have obtained permission and consent from designated personnel.
Unauthorized entry or use of College facilities (including residence hall and/or resident rooms, either through forced entry or other means), the reproduction or unauthorized use of College keys, unauthorized accessing, destruction of or interference with computer programs, data bases, files or information stored in College computer systems is prohibited. Further inappropriate use of a computer system and/or medical records at any clinical site for the purpose of accessing a patient's protected health information is prohibited. Students violating this policy are subject to disciplinary action.
Updated: October 2015