Students are expected to be familiar with the policies found below, in any supplements and any subsequent updates. These policies are subject to change without notice, obligation or liability. By enrolling at NMC, students agree to accept and abide by the terms stated in these institutional policies. Any changes also apply to currently matriculated students. Updates, notifications, and changes to these policies can be found here.
Students must also familiarize themselves with and agree to accept and abide by the terms stated in the Student Housing Handbook (as applicable), Financial Aid policies & procedures (as applicable), and the handbook for the program in which you they enrolled.
Air Force ROTC
The Air Force ROTC program, hosted through the University of Nebraska-Omaha, is open to both men and women and is designed to develop the skills and attitudes vital to the career professional Air Force officer. Upon successful completion of the Air Force ROTC program and graduation from the College, cadets are commissioned Second Lieutenants, USAF. Instruction includes a two-year basic course (General Military Course-GMC) and a two-year advanced course (Professional Officer Course-POC). To enroll in the POC course, applicants must complete either the college GMC program or an extended Field Training (FT) program at an Air Force base. A number of Air Force ROTC college scholarships are available to outstanding cadets. For complete information on the Air Force ROTC program contact the Professor of Aerospace Studies (PAS), 402-554-2318.
Aerospace Studies, on all levels, are presented to AFROTC students as professional courses, designed to enrich their overall academic experience in the College. The academic curriculum of Air Force ROTC consists of two distinct general courses. The General Military Course is a continuing freshman-sophomore course of two academic years. The Professional Officer Course is a junior-senior graduate course of two academic years. Air Force ROTC leadership laboratory activities, which are a part of each course, offer students many opportunities for practical leadership training. The GMC curriculum emphasizes the potential of aerospace power. Courses are designed to acquaint the student with aerospace power and the Air Force mission in support of our national defense. The courses are open to all full-time College students. Textbooks and uniforms are furnished at government expense. All students are provided leadership experience through participation in leadership laboratory activities. The courses include voluntary trips to various Air Force installations throughout the United States. Students enrolled in GMC courses are not in the military service and assume no military obligation. Students with prior military service or high school ROTC experience may receive credit for portions of the GMC program. Entering freshmen should register for AER 101 and AER 131 during registration.
The POC curriculum emphasizes communicative skills, civil-military relations, leadership, human relations, problem solving, and decision making. Courses are open to students who have completed the GMC program. Students not enrolled in the GMC program should contact Air Force ROTC as soon as possible to be eligible for the fall semester. POC cadets enlist in the Air Force Reserve and manage all leadership laboratory activities.
Updated: July 2013
Concerns and Complaints
Students and faculty at Nebraska Methodist College have internal mechanisms at their disposal through which they can pursue dialogue with the College about concerns or complaints. External constituents with concerns or complaints against the College should call (402) 354-7000.
The receptionist will direct the concerned party to the appropriate administrator. The administrator taking responsibility for the concern will record the nature of the concern and also record any actions taken by the College to address the concern. All concerns reported to an administrator of the College are kept on file in the office of the Dean of Students for seven (7) years, unless the concern results in the expulsion or suspension of a student, in which case the College will retain permanently any records associated therewith.
Updated: July 2013
Campus Security Information
All campus safety and health policies are located on the web at http://www.methodistcollege. edu/about/policies-and-guidelines/campus-safety. In accordance with the Student Right to Know and Campus Security Act of 1990 (20 USC, section 1092), Nebraska Methodist College provides information related to crime statistics and policies concerning campus security to current students, employees and applicants for enrollment and employment.
The Blue Light System enables immediate access to assistance in the event of an emergency. There are four blue light stations within the parking lots of the Josie Harper Campus. The stations are easily located by finding the blue lights attached to various parking lot lights.
The station locations are as follows:
- South parking lot
- West parking lot (back of Riley-Leinart Center)
- North parking lot - west end (near north door of Clark Center)
- North parking lot - northeast end (far corner)
In addition, there are 5 blue light stations within the parking lots of Josie's Village. The station locations are as follows:
- South parking lot near the stairs
- North side of the parking island entering the A-B building (buildings #563 & #567)
- South side of the clubhouse
- Parking lot island outside the main entry to the E building (building #564)
- Parking lot island outside the main entry - north of building F (building #628)
In the event of an emergency, press the button on the call box (also attached to the respective parking lot light pole). Once this button is pressed, the caller will be connected to the Security Department.
Blue lights are to be used for life-threatening emergency situations only.
Updated: July 2013
Confidentiality of Patient Records (HIPAA)
Nebraska Methodist College is committed to protecting the privacy of protected health information (PHI) in compliance with all applicable laws and regulations. To achieve this end, the College, an affiliate of Methodist Health System, has adopted policies and procedures to protect the privacy, and provide for the security of PHI. Students who have access to PHI in the course of their programs are required to maintain the confidentiality of any and all PHI they have been appropriately granted authorization to use and view.
Students with access to PHI must respect their patient's rights to privacy and understand and adhere to their clinical site's privacy policies. When using or disclosing PHI, or when requesting PHI from others, students must make reasonable efforts to limit the information to the minimum necessary to accomplish the educational purpose of the use, disclosure, or request. Students must remove any patient identifiers before transporting, disclosing, or transmitting any document or assignment. (See below for steps to remove patient identifiers).
Students who access PHI are responsible for protecting and safeguarding it and to properly dispose (i.e., shred) of any notes, e-mails, thumb drives, CD-ROMs, Care Plans, and any other device or medium that contains PHI. Because of the risk of loss or theft of mobile devices, PHI should never be stored on or transferred to mobile devices unless specific approval is given and the mobile device contains the appropriate safeguards.
Students are also prohibited from disclosing any PHI on social media. Social media include, but are not limited to, collaborative projects (e.g, Wikipedia), blogs and microblogs (e.g., Twitter), content communities (e.g., YouTube), social networking sites (e.g., Facebook).
Removing/De-identifying Protected Health Information (PHI)
Protected Health Information (PHI): Information in any format that identifies the individual, including demographic information collected from an individual that can reasonably be used to identify the individual. Additionally, PHI is information created or received by a healthcare provider, health plan, employer, or healthcare clearinghouse; and relates to the past, present, or future physical or mental health or condition of an individual.
De-identified: Information that has certain identifiers (see "identifiers" below) MUST be removed so that it is no longer considered Protected Health Information.
Identifiers: Under the HIPAA Privacy Rule "identifiers" include the following:
- Names (e.g. patient initials (do not reverse order))
- Geographic subdivisions smaller than a state (except the first three digits of a zip code if the geographic unit formed by combining all zip codes with the same three initial digits contains more than 20,000 people and the initial three digits of a zip code for all such geographic units containing 20,000 or fewer people is changed to 000).
- All elements of dates (except year) for dates directly related to an individual, including birth date, admission date, discharge date, and date of death and all ages over 89 and all elements of dates (including year) indicative of such age (except that such ages and elements may be aggregated into a single category of age 90 or older)
- Telephone numbers
- Fax numbers
- Electronic mail addresses
- Social security numbers
- Medical record numbers
- Health plan beneficiary numbers
- Account numbers
- Certificate/license numbers
- Vehicle identifiers and serial numbers, including license plate numbers
- Device identifiers and serial numbers
- Web Universal Resource Locators (URLs)
- Internet Protocol (IP) address numbers
- Biometric identifiers, including finger and voice prints
- Full face photographic images and any comparable images
- Any other unique identifying number, characteristic, or code (excluding a random identifier code for the subject that is not related to or derived from any existing identifier).
Updated: July 2013
The federal Copyright Law requires all members of the NMC community, including faculty, staff, students, volunteers, and patrons to respect the proprietary rights of owners of copyrights and refrain from actions that constitute an infringement of copyright or other proprietary rights.
Because of advances in technology and ease to copy, transmit, distribute, adapt, display, or perform copyrighted works, individuals must increasingly be aware of various copyright implications when using a wide range of materials and devices. Copyright violations related to printed materials, materials in digital format, audio and video recordings, music, Internet transmissions, computer programs and databases, or any other types of materials create potential legal liability for NMC and the individuals involved.
Faculty members, staff and other employees who willfully disregard the Copyright Policy place themselves individually at risk of legal action. In such cases, NMC may refuse to defend the employee in the court suit and in these suits personal liability may be incurred by the employee or student. Students who violate the Copyright Policy are also at risk of violating the NMC Code of Conduct, which may result in dismissal from NMC and employees may be at risk of termination.
Nebraska Methodist College is an equal opportunity, affirmative action employer and educational institution committed to creating an environment for all students and employees that promotes fairness, responsibility, ability and performance. NMC provides educational and employment opportunities without regard to, and does not discriminate on the basis of age, color, disability, family responsibilities, familial status, gender identity or expression, marital status, national origin, political affiliation, race, religion, sex, sexual orientation, source of income, veteran status or other prohibited by law in its educational programs and activities. All programs and procedures are designed and administered in a manner intended to enhance, not limit, equal access.
The College is committed to complying with all applicable federal, state and local laws relating to equal opportunity, including the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA), as applicable. The foregoing Federal civil rights laws make it unlawful to retaliate against an individual for the purpose of interfering with any right or privilege secured by these laws. The ability of individuals to oppose discriminatory practices, and to participate in investigations conducted by the Office of Civil Rights (OCR) and other proceedings, is critical to ensuring equal opportunity in accordance with Federal civil rights laws. It is unlawful to retaliate against an individual because he or she made a complaint, testified, or participated in any manner in an OCR investigation or proceeding. Thus, once a student, instructor, staff or administration member complains formally or informally to NMC about a potential civil rights violation or participates in an OCR investigation or proceeding, the recipient (NMC) is prohibited from retaliating (including intimidating, threatening, coercing, or in any way discriminating against the individual) because of the individuals complaint or participation.
Under Title IX, discrimination on the basis of sex may constitute sexual harassment or violence - including, but not limited to, rape, sexual assault, sexual battery and sexual coercion. Compliance with Title IX is a share responsibility of an entire institution, from top-level administration to individual staff members. NMC is required to investigate any complaints of gender discrimination. Any and all complaints or inquires related to gender discrimination should be reported immediately to the Title IX Coordinator (Education Compliance Director), so an investigation and corrective action can be taken. Any student, faculty or staff member who engages in gender discrimination under Title IX may be subject to disciplinary action, which may include termination of employment, dismissal from the College, and criminal penalties. (See the Title IX Sexual Harassment Policy for more information).
Updated: July 2013
Facility Rental Policy
All functions are scheduled on a reservation basis by the NMC Facilities Manager. For reservations and information contact Pam Edgerton at (402) 354-7262 or email@example.com.
Reservations are taken on a first come, first serve basis.
Cancellation must be made at least two (2) weeks prior to date of reservation. Renter forfeits the rental fee in the event a cancellation notification is made less than two (2) weeks prior to the scheduled event.
There is a rental charge for the use of NMC and Alumni facilities listed below. Charges beyond the basic hourly, half day or full day rate will be made when additional security, janitorial service or other special services or equipment are required. NMC students, employees and alumni receive a 50% discount on rental charges. The employee and alumni rental charge discount does not apply to charges beyond the basic rate including charges for additional security, janitorial service or other special services or equipment. Any exceptions must have NMC Vice President or President approval.
Each renter shall be responsible for all damages, misuse, theft or misappropriation of and to the building, the leased premises, the furnishings and the equipment due to its activities or those of people attending its function.
Groups using NMC and/or Alumni facilities are responsible for restoring the facilities to its original condition immediately upon termination of an event or function including but not limited to, garbage, dishes, kitchen area, tables, chairs, etc. unless prior arrangements have been made in advance. Otherwise, a $150.00 cleaning fee may apply.
Decorations are permitted on tabletops or as portable displays only. No decorations may be attached to the floors, walls or ceiling of the facilities. The use of candles or any open flame is prohibited.
NMC, Methodist Health System, Inc. and their officers, directors, employees and agents are not responsible for lost, stolen and/or damaged equipment or personal belongings brought into the facilities by any group or its participants using the facilities or for activities at their functions. Accordingly, groups using NMC facilities will indemnify and hold harmless NMC, Methodist Health System, Inc. and their officers, directors, employees and agents against any and all claims, liabilities, costs, and expenses, including attorney fees and court costs, concerning lost, damaged or stolen property, or personal injuries, death, arising out of the activities of such groups or their participants using the NMC and Alumni facilities.
Updated: January 2015
Family Educational Rights and Privacy Act (FERPA)
Nebraska Methodist College (NMC) recognizes that the protection of the rights of persons requires adherence to clearly formulated institutional policies governing the maintenance of student records. As provided more fully below, the privacy and confidentiality of all student records shall be preserved. Officers of administration, members of the faculty and staff of the College are morally bound to respect the rights of a student to good reputation and privacy by holding in confidence information they acquire in the course of their work.
Student: any individual who is or has been in attendance at NMC and about whom the institution maintains education records. Eligible students are those who are 18 years of age or older. This definition does not include applicants to NMC.
Disclosure: to permit access to education records or the personally identifiable information in the records by any means, including oral, written, or electronic means.
Personally identifiable information: student's name, parent and family member names, address of student and parent or family members, a personal identifier such as social security number or student number, a list of personal characteristics or other information which would make the student's identity easily traceable.
Directory information: information contained in education records which would not generally be considered harmful or an invasion of privacy if released. Examples of the types of information your institution might designate include: Student - name, local and home address, local and home telephone number, electronic mail address, date and place of birth, major field of study, class standing, participation in recognized activities and sports, weight and height of athletes, dates of attendance, degrees, honors, and awards received, the most recent previous educational institution attended, status as a student employee, and photographs of the student.
Education records: any records (in handwriting, print, tapes, film, computer or other medium) maintained by NMC or an agent of the College which are directly related to a student except:
- A personal record kept by a faculty or staff member if it is kept in the sole possession of the maker of the record, is not accessible or revealed to any other person except a temporary substitute for the maker of the record and is not used for purposes other than a memory or reference tool.
- Records created and maintained by NMC security for law enforcement purposes.
- An employment record of an individual whose employment is not contingent on the fact that he or she is a student.
- Records made or maintained by a physician, psychiatrist, psychologist or other recognized professional or paraprofessional if the records are used only for treatment of a student and made available only to those persons providing the treatment.
- Alumni records which contain information about a student after he or she is no longer in attendance at the College and which do not relate to the person as a student.
Notification of Student Rights
The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. (An eligible student under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) These rights include:
- The right to inspect and review the student's education records within 45 days after the day Nebraska Methodist College (School) receives a request for access. A student should submit to the registrar, dean, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the student believes is inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA.
A student who wishes to ask the school to amend a record should write the school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
If the school decides not to amend the record as requested, the school will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
The school discloses education records without a student's prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by Nebraska Methodist College in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of Nebraska Methodist College who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for Nebraska Methodist College.
Upon request, Nebraska Methodist College also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Nebraska Methodist College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
FERPA permits the disclosure of PII from students' education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student -
- To other school officials, including teachers, within Nebraska Methodist College whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
- To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student's enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
- To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the university's State-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
- In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
- To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
- To accrediting organizations to carry out their accrediting functions. ((§99.31(a)(7))
- To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
- To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
- To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))
- Information the school has designated as directory information under §99.37. (§99.31(a)(11))
- To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(a)(13))
- To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school's rules or policies with respect to the allegation made against him or her. (§99.31(a)(14))
- To parents of a student regarding the student's violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21. (§99.31(a)(15))
If the information requested does not fit into one of the categories described above, a student's consent must be obtained prior to disclosing the records. The consent must be signed and in writing, stating the date, the records to be released, the purpose of the disclosure, and the party to whom the disclosure may be made. Electronic signatures are allowable if the format "identifies and authenticates a particular person as the source of the electronic consent and indicates such person's approval of the information contained in the electronic consent."
Students will be notified of their FERPA rights annually by e-mail and/or through the College website.
NMC will maintain a record of requests for and/or disclosures of information from a student's education records. The record will indicate the name of the party making the request and what records, if any, were received, the legitimate interest in the records, any additional party to whom it may be redisclosed, and the legitimate interest the additional party had in requesting or obtaining the information. The record may be reviewed by the student. This recordkeeping is not required if the request was from, or the disclosure was to
- the student;
- a school official determined to have a legitimate educational interest;
- a party with written consent from the student;
- a party seeking directory information; or
- a federal grand jury or law enforcement agency pursuant to a subpoena that by its terms requires nondisclosure.
Updated: July 2013
Gainful Employment Disclosure
As of July 1, 2011, the US Department of Education requires colleges to disclose certain information for each financial aid eligible program that "prepares students for gainful employment in a recognized occupation". The information provided is for our most recently completed academic year - 2012-2013. We hope you find this information helpful in furthering your knowledge of NMC's program so you can make an informed decision about your educational and career plans.
Updated: July 2013
Harassment is defined as verbal or physical conduct that has the intent or effect of negatively influencing or interfering with an individual's or group's personal, educational and/or work experience at the College. It is the policy of the College to promote an environment free from conduct that can be construed as abrasive, offensive, intimidating or minimizing to any individual's self-esteem. Harassment of any kind is not acceptable. Harassment conflicts with the philosophy and policies of NMC and will not be tolerated.
Nebraska Methodist College also will not tolerate bullying or cyber bullying, which are other forms of harassment. The State of Nebraska defines bullying as the "ongoing pattern of physical, verbal or electronic abused that occurs on school grounds, in a vehicle owned, leased or contracted by the school being used for a school purpose by school employee or his or her designee, or a school-sponsored activity. Electronic abuse, also referred to as cyber bullying, can include, but is not limited to the use of computers, websites, internet, cell phones, text messaging, chat rooms, and instant message to ridicule, harass, intimidate, humiliate, or otherwise bully a student.
NMC has a diverse student body and openly strives for increased cultural competence. It is against the policy of the College for any student, staff or faculty member to be subjected to attacks or comments related to any aspect of diversity. If the complaint has not been handled effectively through discussion with the offending party, it should be discussed immediately with a College administrator.
It is essential that any incidents be reported to a College administrator so that an investigation and corrective action can be taken. If you are uncertain as to whether a specific behavior constitutes harassment, please discuss it confidentially with a College counselor. Any student, employee or other individual is subject to disciplinary action upon violation of this policy.
Updated: July 2013
In accordance with the Fair and Accurate Transactions Act, Nebraska Methodist College has established a required Red Flags Rule/Identity Theft Prevention Program with comprehensive procedures intended to prevent, detect, and mitigate student identity theft. The detection of "red flags" is central to the program. A red flag is defined as a pattern, practice, or specific activity that indicates the possible existence of identity theft. NMC service providers (e.g., lenders, collection agency, etc.) are also required to be in compliance with the Red Flags Rule.
If a student experiences identity theft unrelated to business at Nebraska Methodist College, he or she should immediately contact the Dean of Students. A student who wishes to change his/her name or address on file at NMC should contact the Registrar's office for assistance.
Updated: July 2013
Institutional Statement on Diversity
Nebraska Methodist College is committed to creating a harmonious community characterized by awareness, integrity, cooperation, and mutual respect of diversity. We strive to identify and eliminate cultural barriers that inhibit success and to affirm, respect, and celebrate cultural differences.
Updated: July 2013
In compliance with the Higher Education Act of 1965, as amended, Nebraska Methodist College is pleased to report a 4-year graduation rate for bachelor's degree programs of 67% in 2012-2013.
Updated: July 2013
Medical Amnesty Policy
Nebraska Methodist College (NMC) encourages a living and learning environment that promotes the health and safety of all members of the NMC community. Drug or alcohol consumption--including excessive consumption, consumption of a dangerous substance, or consumption by someone with sensitivity-can cause serious physical and neurological harm or be life-threatening. As such, students are encouraged to make responsible decisions and to seek medical attention in serious or life-threatening situations that result from alcohol and/or other drug abuse; students are also encouraged to seek help for any situation where medical treatment is reasonably believed to be appropriate.
If a student is so intoxicated s/he is unable to be awakened, letting that person "sleep it off" is not a reasonable alternative to getting him/her the necessary medical help. Students may be hesitant to seek help in such emergencies because of fear of potential conduct and disciplinary consequences for themselves, the person in need of medical attention, or the organization hosting the event where the situation occurs.
If medical attention is required, students should immediately contact professional medical personnel (9-1-1) and/or Campus Security (if on campus) (402) 354-6911. A (i) student who seeks emergency assistance on behalf of him or herself, another student, or a friend experiencing an alcohol and/or other drug related emergency, as well as (ii) the individual in distress may not be subject to disciplinary action nor mandatory alcohol and other drug sanctions under the NMC Student Code of Conduct or certain provisions under the Alcohol and Drug policy, as explained below.
Purpose of Policy
NMC is committed to promoting a safe and healthy environment for all students. A medical amnesty policy benefits our campus by encouraging students to make responsible decisions in seeking medical attention in serious or life-threatening situations that result from alcohol and/or other drug abuse and in any situation where medical treatment is reasonably believed to be appropriate. If a student is so intoxicated or drugged that s/he is unable to be awakened, letting that person "sleep it off" is not a reasonable alternative to getting him/her the necessary medical help. This policy seeks to diminish fear of disciplinary and conduct sanctions in such situations and to encourage individuals and organizations to seek needed medical attention for students in distress from alcohol and drug use.
NMC students who needed medical attention as a result of alcohol and/or illegal drug use and are considered for the Medical Amnesty Policy as determined by the Dean of Students Office are then required to meet with the Dean of Students who may then refer the student to the NMC Counseling Office. The Counseling Office, after evaluating the situation, may also refer the student to a substance abuse specialist for assessment, additional counseling, and/or possible referral for treatment. Students who are referred but fail to meet and complete the recommendations in their entirety, or students determined by a professional to be in need of a medical or mental health leave (for their own or others' health and safety), may be subject to additional requirements after an opportunity to meet with a staff member from the Dean of Students Office.
Students who are actively enrolled in a clinical course are required to be free of the influence of alcohol and drugs. If an enrolled student reports to class or a clinical site and is suspected of being under the influence of alcohol and/or drugs, depending on the circumstance (alcohol versus drug related incident), they may be required to provide specimens for a drug or alcohol analysis in accordance with the Alcohol and Drug Policy. The Dean of Students will work with the Counseling Office to make this determination.
If a registered student is transported to an emergency medical treatment center for intoxication or drug use, the student's parents or guardians may be notified by a telephone call from the Dean of Students Office if necessary to protect the health or safety of the student or other individuals.
If the student is involved in any subsequent (i.e., repeat) alcohol and/or drug abuse incidents, the situation will be evaluated by the Dean of Students Office and/or the Vice President for Student Affairs to determine if the student qualifies for medical amnesty. The availability of medical amnesty for students with repetitive violations will be determined on a case-by-case basis. Typically, situations will be handled through the regular conduct process and will be considered for sanctioning purposes if a student does not demonstrate a commitment to the steps recommended by the healthcare professional and is involved in repetitive alcohol and/or drug abuse incidents.
- The Medical Amnesty Policy applies to NMC students who initiate and seek assistance and/or medical treatment on behalf of themselves, another student, or a friend when a serious or life-threatening situation is transpiring as result of alcohol and/or drug abuse. Reporting to a clinical or practicum site while under the influence of drugs and/or alcohol where medical services may incidentally be offered during student's prescribed clinical hours, does not preclude the student from disciplinary action under the NMC Code of Conduct and/or Alcohol and Drug Policy.
- If a representative of an NMC student organization hosting an event calls for medical assistance, this act of responsibility might mitigate potential Student Conduct Code consequences that could arise against the organization, i.e., the fact that an organization sought help will be favorably considered in potential sanctioning for NMC policy violations. NMC student organizations involved in an incident must agree to take recommended steps to address concerns. In appropriate situations as determined in the conduct process, mitigation could result in the requirement of participation in an educational program or educational activities rather than other disciplinary consequences.
- The protocol applies only to the NMC Student Code of Conduct and Alcohol and Drug Policy, though absolutely no medical amnesty will be granted to students enrolled in a clinical course who report to any clinical or practicum site and are suspected to be under the influence of illicit drugs or alcohol. If there are any conflicts between the Alcohol and Drug Policy and the Medical Amnesty Policy, the Alcohol and Drug Policy will prevail.
- Enforcement agencies may act within their jurisdictions in enforcing the laws enacted by the State of Nebraska, the United States, or any other state or nation where jurisdiction may be invoked.
- The Medical Amnesty Policy applies only to individuals' use of alcohol and drugs where medical attention is sought out and needed. It does not apply to other prohibited behaviors including, but not limited to, the illegal distribution of illicit substances, harassment, sexual violence, hazing, causing or threatening physical harm, damage to property, or assault.
Questions regarding the Medical Amnesty Policy in general, should be directed to the Dean of Students Office (402) 354-7212.
Updated: July 2013
Minors Involved in Nebraska Methodist College Programs
Purpose and Scope of Policy:
This statement sets forth the minimum expectations and requirements regarding Minors who participate in activities and programs taking place on Nebraska Methodist College's (hereinafter "College" or "NMC") land, in its facilities, or under the authority and direction of the College at other locations. Specific NMC programs can, and may be required to, set forth more requirements and more rigorous expectations depending on the degree of interaction with Minors within the program. The College expects each and every member of the NMC community to adhere to and act in accordance with this policy. Failure to comply with the requirements set forth in this policy may lead to disciplinary action and/or revocation of the opportunity to use College facilities.
This policy affects all units of NMC with the exception of those academic courses wherein interaction with Minors is integral to the educational and patient-care related purposes of the academic course. Such academic courses will be subject to their own policies relating to Minors.
This policy does not apply to general public events where parents/guardians are invited/expected to provide supervision of Minors.
- Minors: A person under the age of nineteen (19) who is not enrolled or accepted for enrollment at NMC.
- College Facilities: Facilities owned by, or under the control of, the College with the exception of the Whispering Pine townhomes
- Program: Programs and activities offered by various academic or administrative units of the College, or by non-College groups using College facilities which are subject to separately-executed Facility Rental Agreements. This includes, but is not limited to, workshops, conferences, pre-enrollment visits, community outreach Programs, and student organization sponsored Programs.
- Adult: Individuals, age 19 and older, paid or unpaid, who interact with, supervise, chaperone, or otherwise oversee Minors in College Facilities or NMC-sponsored Programs or activities. This includes but is not limited to faculty, staff, volunteers, graduate and undergraduate students, interns, employees of temporary employment agencies, and independent contractors/consultants.
Policy: The following requirements govern participation in Programs covered by this policy:
- Program Registration: The person in charge of the Program shall register the Program with the Education Compliance Director within sufficient time to meet the requirements of this policy. (Please use the form provided on the NMC intranet under "Forms").
- Execute Proper Written Agreements(s): In all covered Programs or activities, if necessary, the parent/guardian shall execute the appropriate agreements as established by the College.
- Conduct Background Checks: The coordinator of the Program, whether the Program is sponsored by NMC or a private concern, will be required to conduct a criminal background check on all Adults, including but not limited to faculty, staff, students, and volunteers, who work with, instruct, or who come into contact with Minors. These criminal background checks will be conducted by an agency approved by NMHS Human Resources or NMC Developmental Resources. If a criminal record history is revealed, an appropriate evaluation will take place.NMC also strongly encourages the coordinator of the Program to request references of any participating Adults for the purpose of providing additional information.
- Required Training: In recognition of the imperative of protecting Minors, NMC requires that all Adults working with Minors be trained regarding policies and issues relating to interactions with Minors. This training shall be at least annually before an Adult begins working with Minors. Adult training shall be documented, with the Adult signing a statement indicating his/her understanding and receipt of NMC policies and procedures. This training shall include:
- NMC policies regarding interactions with Minors;
- Use of background checks to screen Adults working with Minors;
- Responsibility for modeling respectful behaviors
- Consequences of conduct violations involving Minors;
- Behavioral signs that Minor victims may exhibit;
- Sexual abuse and sexual harassment;
- Inappropriate behavior with Minors;
- Other appropriate topics; and
- Reporting requirements and procedures.
- Behavioral Expectations when interacting with Minors: Adults should be positive role model for Minors, and act in a caring, honest, respectful and responsible manner that is consistent with the mission and core values of NMC. Adults working in NMC programs covered by this policy must follow these expectations to avoid behaviors that could cause harm or be misinterpreted:
- Do not engage in any sexual activity, make sexual comments, tell sexual jokes, or share sexually explicit materially (or assist in any way to provide access to such material) with Minors.
- Do not be alone with a single Minor. One-on-one interactions should occur only when at least two Adults are present at all times with a Minor. If a one-on-one interaction is required, meet in open, well-illuminated spaces or rooms with windows observable by other Adults from the Program, unless the one-in-one interaction is expressly authorized by the coordinator of the Program being undertaken by a healthcare provider.
- Do not meet with Minors outside of established times for Program activities. Any exceptions require the written parental authorization and must include more than one Adult from a Program.
- Do not invite Minors to your home. Any exceptions, if any, required the written authorization by the Minor's parent/guardian.
- Do not engage or allow Minors to engage you in romantic or sexual conversations, or related matters, unless required in the role of counselor or healthcare provider.
- Do not engage or communicate with Minors through email, text message, social networking websites (e.g., Facebook, Twitter, blogs, etc.), internet chat rooms, or other forms of social media expect and unless there is an educational or Programmatic purpose and the content of the communication is consistent with the mission of NMC.
- Do not touch a Minor in a manner that a reasonable person could interpret as inappropriate. Touching should generally only be in the open and in response to the Minor's needs, for purpose that is consistent with the Program's mission and culture, and/or for a clear educational, developmental, or health-related (i.e. treatment of any injury) purpose. Any resistance by the Minor should be respected.
- Do not engage in any abusive conduct of any kind toward, in the presence of, a Minor, including but not limited to verbal abuse, striking, hitting, punching, spanking, or restraining. If restraint is necessary to protect a Minor or other Minors from harm, all incidents must be documented and disclosed to the coordinator of the Program and the Minor's parent/guardian.
- Do not use, possess or be under the influence of alcohol or illegal drugs while on duty or when responsible for a Minor's welfare.
- When transporting Minors in a Program, more than one Adult from the Program must be present in the vehicle, except when multiple Minors will be in the vehicle at all times though the transportation. Avoid using personal vehicles if possible.
- Possession of or use of any type of weapon or explosive device is prohibited.
Title IX: Sexual Harassment Policy
NMC maintains and strictly adheres to its Sexual Harassment Policy. Any reports of sexual harassment, assault, or violence may also subject the violating Adult to the processes, procedures, and sanctions as provided for in the Sexual Harassment Policy. This policy can be accessed online at www.methodistcollege.edu.
Reporting Allegation(s) of Inappropriate Behavior or Abuse of a Minor
Every member of the NMC community has an obligation to immediately report any instance or suspected instance of the abuse of or inappropriate interaction with a Minor - "If you see something, say something." Nebraska law requires any person who has a reasonable cause to believe that a child has been subjected to abuse or neglect or observes such a child being subjected to conditions or circumstances which reasonably would result in child abuse or neglect, report it to the proper law enforcement agency or to the Department of Health and Human Services. Accordingly, if you have reasonable cause to believe that child abuse or neglect has occurred, including sexual assault:
- You must report it;
- You should give as much information and details as possible;
- Reporting Adults are immune from liability, civil or criminal, if the report is made in good faith and not giving maliciously false statements;
- If you willfully fail to make a report, you will be in violation of Nebraska Statute 28-717.
DHHS has established the following toll-free number to be used by any person at any hours of the day or night to report child abuse: (800) 652-1999.
Any member of the NMC community who suspects any inappropriate behavior or abuse of Minor is also required to contact and report the inappropriate behavior and/or abuse to the coordinator of the Program, a College administrator, and/or campus security.
Students who willfully and deliberately violate College regulations or regulations of an agency while representing the College or the rights of fellow students, faculty, clients and others; who maliciously or deliberately abuse College, agency or another's property by theft or destruction; who have possession of, consume or are under the influence of alcohol or illegal drugs while on the College campus and/or at another agency; or who willfully and deliberately violate civil or criminal codes are liable to immediate suspension and/or dismissal from the College.
Suspension from classes and/or the College property may occur for a period of up to one regular semester. Students wishing to re-enroll at the end of the suspension period must notify the Vice President of Student Affairs in writing six weeks prior to the start of the semester. Dismissal will constitute expulsion from the College. Students who have been dismissed are not eligible for return or re-application.
Updated: July 2013
Partisan Political Activity Policy
Nebraska Methodist College ("NMC" or "College"), as a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code, is prohibited from participating or intervening in any political campaign on behalf of or in opposition to any candidate for public office. Political intervention includes not only making financial contributions but also the publication or distribution of written or oral statements on behalf of or in opposition to a particular candidate. There are no exceptions to this prohibition. Even an insubstantial violation may lead to monetary fines and exposes NMC to the possibility of revocation of its tax-exempt status.
Nonetheless, NMC is dedicated to the free expression of ideas. It encourages students, faculty, and other employees, in their individual capacities, to participate fully in the political process during campaigns by candidates for public office as long as they do not-either overtly or implicitly-involve the College.
In order to permit the most robust political discourse during partisan political campaigns for public office, while at the same time ensuring NMC's compliance with state and federal law, including the applicable restrictions placed on it as a tax-exempt organization, everyone connected with NMC must observe the following rules with respect to his or her participation in national, state, or local partisan political campaign activities:
- When endorsing or opposing a candidate for political office or taking a position on an issue for the purpose of assisting or opposing a candidate, individuals and groups within the College should undertake to make it clear that they are speaking only for themselves and that they are not stating a College position. This is particularly important for those who in their official capacity frequently speak for the College.
- Faculty and other employees may take part in partisan political activities freely on their own time, but they must not do so at the expense of their regular responsibilities to the College and its students.
- NMC's name or insignia cannot be used on stationery or other documents intended for political purposes, including soliciting funds for political support or carrying on a political campaign.
- Funds or other contributions may not be solicited in the name of Nebraska Methodist College for political support or carrying on a political campaign.
- NMC employees may not-and should not be asked to-perform tasks related to partisan political activities during working hours.
- The following may not under any circumstances be used for political campaign purposes:
- The College's bulk-mailing privilege;
- College mailing lists-including the addresses and e-mail addresses of departmental offices or the offices of faculty or other employees;
- College-provided office supplies, telephones, facsimile machines, copiers, etc.;
- The College's sales tax exemption for purchases of goods and services.
- Any communication disseminated through the NMC e-mail system that could be construed as relating to political activity must include a clear statement that such communication represents the personal position of the author.
- College-related organizations composed solely of members of the College community may utilize available College building space (College facilities regularly reserved for student use and other College space such as lecture halls and meeting rooms) to engage in partisan political campaign activities within the College community,* provided that such organizations (i) pay for the costs of such activities (typically, telephones, duplicating, electricity, etc.) and (ii) pay full rental fees for the use of such facilities that they would otherwise be charged. A disclaimer should be made at the beginning of any such event (and in any printed materials or advertising) that the College does not support or oppose candidates for political office, that the opinions expressed are not those of the College, and that the College-related organization has sponsored the event. All plans, publicity, and other information relating to such activities must be approved in advance by NMC's Education Compliance Director and Methodist Health System's Vice President of Compliance. The College's outdoor grounds may not be used for partisan political events.
- Organizations that are composed of non-College members, participants or employees, in whole or in part, are ineligible for use of College space to engage in partisan political campaign activities.
- Certain nonpartisan political activities (such as properly organized voter registration activities, voter education programs, and candidate debates) may be permissible if they do not evidence a preference for or opposition to a political party or to candidates who have taken a particular position. In order to ensure that all legal and College requirements are followed, advance approval for these events must be obtained from (and all materials must be reviewed by) both NMC's Education Compliance Director and Methodist Health System's Vice President of Compliance. In addition, an announcement should be made at the beginning of each such event and in any written materials setting forth the disclaimer described in paragraph 8 above.
As noted above, these policies are not intended to infringe in any way your individual right to support a particular candidate or participate in a political campaign. You remain entirely free to become involved in the election process as you choose, so long as you do so in a way that does not-either overtly or impliedly-involve the College.
*Note, however, that when such College-related organizations engage in partisan political campaign activities aimed outside the College community, they may not utilize College space for such activities, but instead must conduct all such activities off campus.
Updated: July 2013
Peer-To-Peer (P2P) File Sharing Policy
The Higher Education Opportunity Act of 2008 requires institutions to take steps to combat the unauthorized distribution of copyrighted materials through peer-to-peer distribution or illegal downloading of intellectual property.
Peer to Peer (P2P) file sharing programs were developed to allow distribution and/or shared access to digitally stored information, such as computer programs, multi media (music and video), documents, or electronic books.
P2P file sharing connects users to a P2P client network that provides a platform for locating and sharing files. P2P users are typically required to install a software program on their own personal computers. Well-known client networks include Bearshare, BitTorrent, eDonkey, Gnutella, Limewire, and Morpheus. Risks of installing P2P software include identity theft, damage to the computer and the files on it (pictures, documents, etc.), and the possibility that the computer could be used to send spam or attack other computers.
P2P file sharing programs are not by themselves illegal. However, when they are used in aid of violating copyright laws by sharing copyright protected files without the authorization or consent by the copyright owners, they become illegal. Most commercially produced music and movies are copyrighted and cannot be freely shared. Using P2P file sharing software to distribute copyrighted materials without the permission and consent of the copyright holder is illegal and subjects the violator to the penalties provided for in the U.S. copyright laws. Unauthorized distribution of copyrighted materials can lead to both civil and criminal penalties.
Liability and Penalties:
Civil penalties may include actual damages and profits, statutory damages (ranging from$750-$30,000 per work that is infringed). For "willful" infringement a court may award up to $150,000 per work infringed. A court can in its discretion also assess cost and attorneys fees. Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five (5) years and fines of up to $250,000 per offense.
Policy and Procedure:
Members of the NMC community must follow institutional policies for appropriate use of technology resources as well as comply with all state and federal copyright laws. Methodist Health System (MHS) maintains the computer network that supports the academic and administrative needs of NMC students, faculty, and staff. MHS Internet Access Policy states that all users are responsible for using the network in a professional, lawful, and ethical manner. MHS, in cooperation with NMC, will monitor the use of P2P file sharing and pursue all violations of state and federal laws.
Sharing copyrighted works, as is easily done with P2P programs, also violates the MHS Internet Access Policy and NMC Code of Conduct Policy. Any NMC student, employee, or other individual will be subject to disciplinary action and elimination of internet access upon violation of this policy.
Sharing digital files (such as music, movies, television shows, games, computer software, text, e-books and photographs) under any of the following conditions constitutes copyright infringement
- You did not create the original work
- The work is not in the public domain
- You do not have permission to share the work
Beyond the personal risks of P2P file sharing, the Recording Industry Association of America (RIAA) and the Motion Picture Association of America (MPAA) vigorously pursue infringements of copyrights owned by their individual members, as is their right under the Copyright Law of the United States. Under the Digital Millennium Copyright Act of 1998 (DMCA), NMC is required to cooperate in the pursuit of alleged violators. NMC is under no obligation to accept responsibility for, or to help defend, the activities of students engaged in illegal file sharing.
File Sharing Legal Alternatives
The Higher Education Opportunity Act requires all colleges and universities, including NMC, to offer legal alternatives to illegal file sharing (See http://wheatoncollege.edu/technology/started/networks-wheaton/legal-downloading/). No endorsements or evaluations are implied.
Removing P2P Programs
To remove P2P file sharing programs from a computer, consult directions for removing P2P software. (See http://wheatoncollege.edu/technology/started/networks-wheaton/remove-file-sharing-programs/).
Updated: July 2013
With the exception of service animals, pets are not permitted on the Nebarska Methodist College campus.
All students are advised that NMC programs including, but not limited to, the Center for Health Partnerships, Upward Bound, and Student Government, take photographs and videos of students throughout the year. These photographs and videos often depict students in classrooms, study areas, graduation activities, and at other NMC related activities. NMC reserves the right to use these photographs and videos as a part of its publicity efforts, including, but not limited to, alumni newsletters, social media posts, and the NMC blog without providing the student or alumni compensation.
NMC Marketing also takes and uses professional photographs, videos, and testimonials of students for general and specific publicity and marketing efforts. Students who are asked to participate in NMC Marketing activities will be required to complete a Photo/Video/Testimonial Release Form before participating wherein they agree to NMC using, reusing, publishing, or republishing their photograph, image, likeness, voice, and any oral or written statement, regardless of format, which may include print, broadcast or electronic media, for commercial and marketing purposes without compensation.
Updated: July 2013
Resolution Process for Non-Academic Student Concerns
The purpose of the resolution process is to provide a process for an impartial review and to ensure that the rights of all undergraduate and graduate students are properly recognized and protected. Such review will be accomplished in a collegial, non-judicial atmosphere rather than an adversarial one, and shall allow the parties involved to participate. All parties will be expected to act in a professional and civil manner.
Nebraska Methodist College is required to share with its accreditor information about written complaints received from students. However, the information shared relates to the nature of the complaint and does not include the identity of the student(s) who submitted the complaint. Therefore, the identities of students who submit written complaints remain anonymous to the accreditor.
The Vice President for Student Affairs is responsible for the administration of the Student Code of Conduct and the Resolution Process. Changes to the resolution processes due to unforeseen obstacles (e.g., unavailability of an involved party, legitimate need for waiver of time constraints, etc.) must be approved by both the appropriate Academic Dean and the Dean of Students. Nonacademic decisions made by any officer of the College (the President or a Vice President) are final and are not subject to the resolution processes.
The student must initiate step one of the resolution process no later than one month from the occurrence of the action being appealed.
The student will discuss the concern with the involved faculty or staff member to find a solution. If a satisfactory resolution is not reached, the student will initiate step two. In the attempt to resolve the matter with the involved faculty or staff member, the student may consult the Program Director or Dean of Students.
Failing to resolve the concern at step one, within five working days of the meeting outlined in step one, the student shall submit a notification letter to the appropriate Academic Dean for academic issues and to the Dean of Students for nonacademic issues:
- the statement of facts as the student perceives them, citing specific instances where, in the student's opinion, policies and procedures were violated;
- the remedy sought by the student; and
- the student's statement or actions, if any, during or after the consultations under step one.
The notification letter will be presented within three working days to the Deans Council (Dean of Students, Dean of Arts & Sciences, Dean of Health Professions, and Dean of Nursing), in order to determine if a formal appeal is warranted. A formal appeal is warranted if it is determined by the Deans Council that the involved party may have acted arbitrarily, capriciously or applied unequal application of written policies or procedures. Examples of situations that do not warrant a formal appeal include situations that are applied equally and fairly to all students, such as course policies, teaching and/or learning styles, differing personalities, and physical or psychological environment. Note: Sexual harassment/misconduct complaints are handled under a separate process.
If a formal appeal is warranted, a meeting/mediation with the student, the Dean of Students, the involved faculty, and the appropriate Academic Dean or designee will be scheduled by the Dean of Students to take place no later than ten working days after the submission of the notification letter. The Academic Dean or designee will communicate a decision to the student within three working days of the meeting. If the student is not satisfied with the outcome of step two of the resolution process, the student has the option of initiating step three.
If it is determined by the Deans Council that a formal hearing is not warranted, the student's only remaining option is to file a formal complaint with the appropriate Vice President. After the filing of this complaint, no further judicial action is available.
Within five working days of the communication from the Academic Dean or designee, the student will inform the Dean of Students if he or she intends to pursue step three of the resolution process. The student shall provide as part of the appeal complete copies of all materials associated with steps one and two. If the student decides to pursue step three, a meeting with the Dean of Students will initially be scheduled so the Dean of Students can advise the student on the application process to initiate a Judicial Review Board meeting.
- The application must be submitted by the student to the Dean of Students within five working days of obtaining the application.
- The Dean of Students will determine the appropriateness and involvement of witnesses. Witnesses may be submitted for consideration up to three working days before the hearing. Judicial Review Board members will know the names of both parties' witnesses prior to the hearing.
- The Dean of Students will finalize the date for the Judicial Review Board meeting within five working days of receipt of the student's application.
The decision of Judicial Review Board will be communicated in writing to the student and other appropriate individuals within five working days of the Judicial Review Board meeting. The decision of the Judicial Review Board is final and not subject to further appeal.
Updated: July 2013
The safety and wellbeing of the NMC community is the overarching goal of the NMC Emergency and Safety Procedure Manual. However, the existence of policies and procedures is of limited value without the active support of the students, faculty, and staff. Everyone at NMC should be prepared to take appropriate and deliberate action when an emergency arises. Safety is everyone's responsibility!
In addition to emergency procedures, prevention is a critical factor in any emergency plan. Faculty, staff, counselors, and students are in the best position to identify and react to any warning signals or potential dangers and must take personal responsibility for reporting concerns. These could range from safety concerns in a laboratory to unusual or suspicious behavior. It is through a trust-based partnership among administration, faculty and staff, and students that our campus can remain safe and focused on education. Refer to the documents below to identify who to call and what to report should you have any safety concerns.
Updated: July 2013
SDS Record Retention Schedule
PURPOSE: To ensure necessary records and documents of Nebraska Methodist College ("NMC") Student Development Services are adequately protected and maintained and to ensure records that are no longer needed or are of no value are discarded at the proper time.
This Record Retention Schedule applies to any and all forms of records retained for any services, including those retained by the Student Health Center, provided by NMC's Student Development Services ("SDS").
SDS departments, units and programs shall retain records for periods required by federal or state statutes and regulations in a safe and secure manner.
- The Methodist Health System ("MHS") affiliate Privacy Officer shall be the "Records Custodian" for NMC and serve as the central decision-maker and resource with respect to medical and FERPA-protected student records issues, in consultation with the NMC and MHS Compliance Officer and Legal Counsel as necessary. For other records, the Dean of Students shall be responsible.
- Retention periods may be extended beyond the period defined by statute or regulation for risk management purposes.
- When there is an express or implied requirement of retention for a particular category of record, but no defined time period exists under statute or regulation, the retention period shall be three (3) year in accordance with the Paperwork Reduction Act and the Uniform Preservation of Private Business Records Acts, unless otherwise determined by the records custodian.
- Each SDS unit shall date and flag records for destruction on a regular schedule. Records shall be destroyed in a manner preserving confidentiality in accordance with MHS Document Destruction Policy.
- If there are any conflicts between the SDS Record Retention Schedule and the MHS Record Retention Schedule, the MHS Record Retention Schedule will prevail.
- All records shall be stored electronically in manner approved by the NMC's Privacy Officer, which shall be in accordance with Education Technology's recommendations.
- Records shall be retained according to the following schedule:
A = active period (enrolled in classes)
|Name of Record||Retention Period|
|Student Housing Agreements
(Housing Contract, Family Housing Contract, Renter's Agreement)
|A + 10 yrs|
|Pathfinder/Ambassador Contracts||A + 3 yrs|
|Counseling Services (includes clergy/chaplain)|
|List of student appointments
|A + 1 yr|
|Referral letters or letters to agencies or others concerning student; consent forms; release of information forms; counselor notes||A +7 yrs (after last contact)|
|Agreements with Third-Parties||A + 10 yrs|
|Student Health Center (All medical records - student and employees)
(i.e., immunizations, health history/screening sheets; personal health history sheets; laboratory test results; medical records received from physicians)
|A + 10 yrs (after last date of service)|
|Health professional evaluation reports; physicians' statements and letters of recommendations||A + 10 yrs (after last contact)|
|Counseling interview notes and referrals; documentation of accommodation; questionnaires||A + 5 yrs (after last contact)
|Student Judicial Affairs
(All student conduct history (e.g., complaints, grievances, hearings))
|Student disciplinary records for student who have been expelled and/or suspended||Permanent|
|All other disciplinary records (those not resulting in suspension of expulsion)||A + 7 yrs|
|Waiver of Liability and Hold Harmless Agreements (Release Forms)||A + 10 yrs|
(Copies of transcripts; grade reports; personal data sheets; appointment and advisement records; correspondence; all other advisement documentation)
|Admitted, do not matriculate||3 yrs|
|Admitted and matriculate||A + 3 yrs|
Updated: August 2014
Social Media Policy
NMC supports the use of social media to reach audiences important to the College such as students, prospective students, faculty and staff. The College presence or participation on social media sites is guided by College policy. This policy applies to all use of social media by NMC students, faculty and staff, unless otherwise provided, to represent or discuss matters concerning the College and/or members of the NMC community, whether or not such used involves the College's network or other computer resources, including online communications related to interactions in or about clinical and didactic course activities.
Student Health Policies
The health of our students is very important to success in and out of the classroom. All students must maintain and adhere to the student health policies and procedures.
Student Property and Liability Policy
The College does not assume any liability for loss, damage, or injury resulting from theft, explosion, fire, mechanical failure of either gas or water lines, loss of electricity, defective wiring, or negligence of any occupant of the building. It is strongly urged that students purchase appropriate insurance policies to protect themselves from loss or damage to personal possessions.
All students participating in off-campus programs and/or activities sponsored by the College are required to sign and submit a waiver of liability and hold harmless agreement.
Updated: July 2013
Student Rights and Responsibilities
All members of the academic community have the responsibility to create and support an educational environment which will achieve the basic purposes of an institution of higher learning. Each member of the community should be treated with respect and dignity. Each has the right to learn which imposes a duty not to infringe upon the rights of others.
The academic community environment is designed to encourage a variety of thoughts, behaviors, and values within the educational goals of the community. An important aspect of the community is the recognition of differences between individuals. In all instances, including informal College activities and associations, each individual should be treated in a fair and unbiased manner. Each member of the academic community shall actively encourage practices that insure that all persons are welcome at the College and are extended all the privileges of the academic community to which they are entitled.
Decisions of the U.S. Supreme Court, while guaranteeing a student's freedom, have assigned two responsibilities to a student that are congruent with the First and Fourteenth Amendments of the United States Constitution:
- First Amendment: Students have a right to free speech and to assemble and petition to air grievances. Students may not interfere with another person's right to participate or decline to participate in this manner. Students have the right of expression in the classroom and the responsibility to learn from the course of study according to the standards of performance established by the faculty. Student behavior in a classroom should contribute to the learning process
- Fourteenth Amendment: Section 1 - Students may not "materially or substantially" interfere with the requirement of appropriate discipline in the operation of a school. Violations of these constitutional amendments are subject to disciplinary action.
Updated: July 2013
To provide a healthy campus environment, to promote healthy lifestyles, and to improve the quality of life for our community.
In accordance with Methodist Health System policy and efforts to promote and encourage healthy lifestyles, Nebraska Methodist College is a tobacco-free environment. Use, sale or distribution of tobacco products is prohibited inside and outside all buildings on the NMC campus and in private vehicles parked on College property. In addition, tobacco use is prohibited at all College sponsored off-campus events or at off-campus property owned by the College, including the Alumni Center.
Tobacco products include, but are not limited to, cigarettes, artificial or stimulated smoking devices (electronic cigarettes, etc.), cigars, chewing tobacco, hookah-smoked products, clove cigarettes, cigarillos, and pipe smoking. Individuals covered by the tobacco-free policy include, but are not limited to, students, employees, visitors, vendors, leased tenants, and contractors. Tobacco industry and related company sponsorship of campus groups, events, individuals, and departments is prohibited. This includes scholarships, sponsorship of faculty positions, and recruiting for employment.
NMC students, employees, and visitors are expected to be good neighbors by refraining from using tobacco products on the property of nearby businesses and residences.
Updated: July 2013Learn more >
Unauthorized Access Policy
Unauthorized access is defined as gaining access to space, materials and information without the consent and permission of designated personnel who have responsibility for the specified space, materials and information. In accordance with College policies and rights to privacy, only authorized personnel may have access to designated College space, materials and information. Authorized personnel include designated personnel with responsibility for the specified space, materials and/or information and students and College employees who have obtained permission and consent from designated personnel.
Unauthorized entry or use of College facilities (including residence hall and/or resident rooms, either through forced entry or other means), the reproduction or unauthorized use of College keys, unauthorized accessing, destruction of or interference with computer programs, data bases, files or information stored in College computer systems is prohibited. Further inappropriate use of a computer system and/or medical records at any clinical site for the purpose of accessing a patient's protected health information is prohibited. Students violating this policy are subject to disciplinary action.
Updated: July 2013