Satisfactory Academic Progress (SAP) Policy For Clock Hour Certificate Programs

To receive federal financial aid for attendance at Nebraska Methodist College, students are required to make academic progress toward completion of a degree or certificate.  Satisfactory progress for a clock hour program is evaluated at the point when the student successfully completes the scheduled clock hours for each payment period.  Below are the detailed requirements that must be met and a description of the consequences if they are not met.  This policy applies to all federal and state aid programs, including Pell Grant, SEOG Grant, Federal Work-Study, Perkins Loan, Stafford Loan, PLUS Loan, and the Nebraska Opportunity Grant program.  In addition, NMC applies this policy to determine eligibility for Methodist Grant funds. 


To be considered eligible for the financial aid programs named above, a student must be meeting all of the following conditions:

  • Qualitative - Grade Point Average
    • Certificate students must maintain a grade point average (GPA) of at least 2.0 each payment period as well as a cumulative GPA of 2.0 or higher.

  • Quantitative - Pace of Progress
    All students must successfully complete at least 67% of their cumulative attempted clock hours to stay on pace with the Maximum Time Frame requirements. 
    • Attempted clock hours are the hours a student attends each payment period.
    • Transfer clock hours accepted toward the student's program are included in both the attempted clock hours and completed clock hours. 
    • Excused absences must be made up.
    • Grades of Incomplete are counted as attempted but not completed.  If a student subsequently completes the course requirements and wants to request a recalculation of the percentage completed, he/she must notify the Financial Aid Office.

  • Maximum Time Frame
    All students must complete their program requirements within 150% of the time it normally takes to complete the certificate program (as measured in clock hours).  A student must complete a total of 930 clock hours before attempting 1395 clock hours (930 x 150% = 1395).


Warning Period
A student who fails to meet either or both the Qualitative and Quantitative standards will be given a Warning Period of one payment period.  During the Warning Period, a student may continue to receive the financial aid for which he/she is otherwise eligible.

Suspension/Termination
A student's financial aid eligibility will be suspended or terminated if either of the following occurs:

  • The student failed to meet either or both the Qualitative and Quantitative standards by the end of the Warning Period.
  • The student has attempted 150% of the clock hours required for the certificate program. 

Appeal

A student whose financial aid eligibility was terminated may submit an appeal to the Financial Aid Appeals Committee. 

  • An appeal must be written or typed and must describe why the student failed to make progress during the payment period, what has changed in the student's situation that would allow the student to demonstrate satisfactory academic progress at the end of the next payment period, and a copy of an academic plan that has been developed with and is signed by the student's advisor.
  • Reasons for an appeal may include: death of a relative, injury or illness of the student, or other special circumstances.


Probationary Period
A student whose appeal is approved will have financial aid eligibility reinstated on a Probationary basis for one payment period.  The student may continue to receive financial aid during this Probationary Period but must meet the regular SAP standards or be making progress under an approved academic plan by the end of the Probationary Period.  A student who fails to make progress under the approved academic plan will not be allowed to submit another appeal. 


Re-establishing Eligibility
A student who failed to make progress during the Probationary Period may re-establish his/her financial aid eligibility after meeting the following conditions:

  • Enroll at the student's own expense until both the Quantitative and Qualitative SAP standards are met, while not exceeding the Maximum Time Frame. 


Notification
Students will be sent written notification if their status changes as a result of the SAP evaluation. 

 

Implemented 7/1/2011